Multiple Ledger Support
MYOB Advanced supports the following types of ledgers: Actual, Budget, Reporting, and Statistical. You can create ledgers of any type on the Ledgers (GL201500) form.
You cannot delete a ledger or change its currency or type if the ledger has any journal entries or other records.
Actual Ledgers
In MYOB Advanced, a ledger of the Actual type is the core of your company’s financial records, and every transaction flows through the actual ledger. The records in the actual ledger keep the history of all financial transactions since day one of the life of your company. You must create at least one ledger with the Actual type on the Ledgers form and define it as the default posting ledger before you can start live operations in MYOB Advanced.
The system supports only one actual ledger per branch. You can assign actual ledgers to branches by using the Inter-Branch Account Mapping (GL101010) form.
Multiple branches can use the same actual ledger. For each ledger, you can select one branch which consolidates the data of other branches in the same ledger as consolidation branch. To indicate that the ledger is shared by multiple branches that are separate legal entities, select no consolidation branch.
For each actual ledger that is used by multiple branches, specify whether inter-branch transactions should be automatically generated. You can specify the rules for generating inter-branch transactions by using the Inter-Branch Account Mapping form.
Budget Ledgers
A ledger of the Budget type is a special ledger that is used to store budget information. Such a ledger is updated on the Budgets (GL302010) form. An organization can use an unlimited number of budget ledgers. Entering journal transactions for a budget ledger is not allowed. For details, see Budget Ledger.
Statistical Ledgers
A statistical ledger is a ledger that can be used to store statistical information about branch's operations. Each organization can have multiple statistical ledgers, each for a different type of information. Statistical ledgers can be used as a data source for reporting, to calculate allocations based on statistical data, or for other purposes. For more information, see Statistical Ledgers.
Reporting Ledgers
A reporting ledger is a ledger that is used to store translated financial information and consolidation information. Reporting ledgers are mainly used by organizations that are subsidiaries of a parent company to hold the data translated for consolidations performed by the parent company. An organization can use any number of reporting ledgers. Journal transactions for a reporting ledger can be entered on the Journal Transactions (GL301000) and Allocations (GL204500) forms. For details, see Reporting Ledgers and Translation of Financial Statements: General Information.