Interbranch Invoices with Balancing: Reports and Inquiries

In this topic, you can find information about the reports and inquiries related to invoices between branches that require balancing.

Reviewing the Details of an Unreleased Invoice

When an invoice has not yet been released, you can review the details of the invoice by running the AR Edit Detailed (AR610500) report. When you run this report from the Invoices and Memos (AR301000) form by clicking AR Edit Detailed on the More menu (under Reports), the report shows the details of the invoice you had been viewing. You can review what GL batch the system will create when you release the invoice, which accounts will be updated by the transaction, and how the customer's balance will be affected.

When you run this report directly from the report form, you specify the needed report parameters and can view a list of unreleased invoices based on these parameters.

Reviewing the Details of a Released Invoice

Once an invoice has been released, you can review the details of the invoice by running the AR Register Detailed (AR622000) report. When you run this report from the Invoices and Memos (AR301000) form by clicking AR Register Detailed on the More menu (under Reports), the report shows the details of the invoice you had been viewing. You can review the GL batch the system created when releasing the invoice and the accounts that have been updated by the transaction.

When you run this report directly from the report form, you specify the needed report parameters and can view a list of released invoices based on these parameters.

Reviewing a Customer's Balance

After an invoice has been released, you can review the customer's balance on the AR Balance by Customer (AR632500) report. On this report form, you select Open Documents in the Report Format box and specify the needed financial period.

In the report, you can review the open documents and customer balances at the end of the period, grouped by customer and by AR account. When you release an invoice or credit memo, the system updates the customer balance. Customer Documents Total is the total amount over all open documents for the customer.

Reviewing a Customer's Information

You can review the balances of a specific customer on the Customer Details (AR402000) form. When you open this inquiry from the Invoices and Memos (AR301000) form by clicking Customer Details on the More menu (under Inquiries), the Customer Details form shows the outstanding balances of the selected customer and a list of this customer’s documents that have the Open status. You can select the Show All Documents and Include Unreleased Documents check boxes in the Selection area of the form to expand the range of the listed documents.

Printing an Invoice

You can use the Invoice/Memo (AR641000) report to generate a ready-to-print version of a particular invoice; you then click Print on the report toolbar to print the invoice.

To quickly run this report when you are processing a particular invoice on the Invoices and Memos (AR301000) form, on the More menu (under Printing and Emailing), click Print.