To Create a Cash Purchase

You create can a cash purchase on the Cash Purchases (AP304000) form.

To Create a Cash Purchase

  1. Open the Cash Purchases (AP304000) form.
  2. On the form toolbar, click Add New Record.
  3. In the Type box of the Summary area, select Cash Purchase.
  4. In the Date box, enter the document date.
  5. In the Vendor box, select the vendor to receive the payment.
  6. In the Payment Method box, make sure that the payment method is specified correctly.
  7. In the Cash Account box, make sure that the selected cash account is the one you need.
  8. If needed, in the Payment Ref. box, type the document reference number (such as the wire transfer number or bank check number).
  9. On the Details tab, enter the details of the cash purchase as follows:
    1. On the table toolbar, click Add Row.
    2. In the Branch column (if it appears), make sure that the system has specified the correct branch. If needed, specify another branch.
    3. In the Inventory ID column, select the inventory ID of the non-stock item received from the vendor or the service delivered by the vendor.
    4. If needed, in the Quantity column, enter the quantity of the item or service delivered by the vendor.
    5. If needed, in the Unit Cost column, specify the cost per unit.
    6. In the Account column, make sure that the correct account is specified.
    7. In the Subaccount column (if it appears), make sure that the correct subaccount is specified.
  10. In the Payment Amount box of the Summary area, enter the total amount of the cash purchase.
  11. On the form toolbar, click Save to save the document.

Notes About the Procedure

The notes in this section describe the nuances of the UI elements available on the form, such as when an element is required and when it is not, and when the system fills in settings by default. This section can include other notes.

Note that in the Summary area the system fills in the Post Period box automatically, based on the specified document date.

Note the following about the Details tab:

  • In the Account column, the system enters the expense account associated with the vendor location.
  • In the Subaccount column, the system enters a subaccount in accordance with the rule in the Combine Expense Sub. from box of the Accounts Payable Preferences (AP101000) form.