Reclassifying Transactions: Correction of Reclassified Transactions

You can edit GL transactions that were generated by the reclassification process, and you can reverse incorrect GL transactions that were generated by the reclassification process.

Editing of Reclassification Transactions

To perform editing, on the Journal Transactions (GL301000) form, you select a batch of the Reclassification type with the Balanced or On Hold status, and click Edit on the form toolbar. The Reclassify Transactions (GL506000) form opens, displaying all journal entries included in the batch.

You can edit the following details of each displayed journal entry:

  • The branch (To Branch), which appears if the Multibranch Support feature is enabled on the Enable/Disable Features (CS100000) form
  • The account (To Account)
    Note:
    The new account that you specify must have the same default currency as the default currency of the batch.
  • The subaccount (To Subaccount), which appears on the form if the Subaccounts feature is enabled on the Enable/Disable Features form
  • The transaction date (New Tran. Date)
  • The transaction description (New Transaction Description)
  • The project (To Project), which appears on the form if the Project Accounting feature is enabled on the Enable/Disable Features form
  • The project task (To Project Task), which appears on the form if the Project Accounting feature is enabled on the Enable/Disable Features form
  • The cost code (To Cost Code), which appears on the form if the Cost Codes feature is enabled on the Enable/Disable Features form

While you are editing, you can add new journal entries (rows) to the list of journal entries on the Reclassify Transactions form. You add a new journal entry (or multiple entries) by clicking Load on the form toolbar. In the Load Transactions dialog box, you specify the criteria to load the required journal entries. For these journal entries, if you specify a post period or currency that differs from the period or currency of the original GL transaction, then when you process the transaction, the system generates a new reclassification transaction (with a new identification number) that includes these journal entries.

You can also delete journal entries (rows) from the list of journal entries when you edit a transaction, so that after you run the process, the reclassification transaction will not contain deleted journal entries.

After editing, the number of the reclassification batch remains unchanged.

Reversal of a Reclassification Batch

To reverse these transactions, on the Journal Transactions (GL301000) form, you need to select a released GL batch of the Reclassification type, and on the More menu (under Corrections), click Reverse. The Reclassify Transactions (GL506000) form opens, which already contains the data that reverses the original batch. On this form, you can edit the required details in the journal entries that are displayed. When you click Process, the new Reclassification batch is generated.