AR Aged Period Sensitive with Retainage

Form ID: (AR744000)

Note: This report is available only if the Construction feature is enabled on the Enable/Disable Features (CS100000) form.

In this report, you can review the state of the open accounts receivable documents related to a particular project, including retainage amounts, by the specified aging date. This report shows the documents (by statement cycle and by customer) that are outstanding at the end of the specified aging date, broken down by aging periods or financial periods, depending on the settings of the statement cycle specified for customers. The balances are arranged by days past due on the last day of the specified period or by document dates. All the amounts are shown in the base currency.

Calculation of Aging Periods

The system calculates aging periods for this report based on the period you select in the Financial Period box on the Report Parameters tab of this report form and on the statement cycle settings specified on the Statement Cycles (AR202800) form as follows:

  • If the Use Financial Periods For Aging check box is selected for the statement cycle, the system will use aging periods that correspond to the financial periods; the zero aging period (the leftmost column in the report) is the financial period you have selected on this report form.
  • If the Use Financial Periods For Aging check box is cleared for the statement cycle, the system will use the aging periods that are specified for this statement cycle.

On the generated report, the selected financial period is displayed in the Fin. Period box and the last date of the period is displayed in the Aged On box.

Aging of Outstanding Retainage Documents

The system distributes the open retainage documents over the financial periods or aging periods, depending on the statement cycle settings on the Statement Cycles (AR202800) form:

  • If Due Date is selected in the Age Based On box for the statement cycle, the system will compare the due dates of outstanding documents with the Aged On date you specify on this report form. The overdue balances are grouped by the aging periods or financial periods specified for the applicable statement cycle, while the balances that aren't overdue are displayed in the Current column of the report.
  • If Document Date is selected in the Age Based On box for the statement cycle, the system will compare the document dates of outstanding documents with the Aged On date you specify on this report form. The balances of the documents with dates the same as or later than the aging date are displayed in the Current column on this report; other outstanding balances are broken down by the number of days from the Aged On of the report through the document date.

For more information, see Using AR Aging Reports.

Aging of Credit Amounts

In the report, the amounts of open payments, prepayments, and credit memos are aged by periods if the Age Credits check box is selected on the Accounts Receivable Preferences (AR101000) form. If the credit amounts are aged, they are broken down by the number of days that have passed from the document date through the Aged On date of the report. By default, the Age Credits check box is cleared and the credit amounts are shown in the Current column of the report.

See the following section for a description of each parameter on the Report Parameters tab of the report form. For more information about using other elements on the report form, see Reports.

Report-Specific Parameters

You use the following parameters to select the information to be displayed on the report:

  • Report Format: The format to be used for the report. Select one of the following options:
    • Detailed (default): To view outstanding documents for the selected period
    • Summary: To view outstanding balances for the selected period
    • Detailed with Retainage: To view outstanding documents for the selected period with the unreleased retainage amount
  • Company/Branch: The company or branch for which you want to view information. You can select a company or make no selection to view information about all companies in the tenant.

    By default, the current company or branch is selected.

  • Customer Class: The customer class for which you want to display data. Select a customer class from the list of customer classes, or leave the box blank to view information about all classes.
    The list of classes may be limited based on the roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. With the feature enabled, the Restrict Visibility To box appears on the General tab of the Customer Classes (AR201000) form. You can select a customer class if one of the following is true:
    • The Restrict Visibility To box is empty for the customer class—that is, the visibility of the customer class is not restricted.
    • A branch, company, or company group is specified in the Restrict Visibility To box for the customer class, and your user account is assigned to the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of Branches (CS102000) form for the branch, or the Company Details tab of the Companies (CS101500) form for the company or a company within the company group.
  • Customer: The customer the report will cover. Either select a customer or leave the box blank to view data on all customers.
    The list of customers available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Customers (AR303000) form. With the feature enabled, a customer is available for selection if one of the following is true:
    • The Restrict Visibility To box is empty for the customer—that is, the customer’s visibility is not restricted.
    • A branch, company, or company group is specified in the Restrict Visibility To box for the customer, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the branch, or the Company Details tab of the Companies (CS101500) form for the company or a company within the company group.
  • Project: The project for which you want to view information. You can select the project to view only AR documents related to this project, or leave the box blank to view the report for all projects.
  • Aging Date: The date the system will use when calculating the balances of the documents and the aging categories for the documents. By default, the current date is used.
  • Group by Parent Account: A check box you select to group customer accounts that are involved in a parent–child relationship under a parent account and display the consolidated balance of the group. The system will group only those child accounts that have the Consolidate Balance check box selected.

    The box is available if the Parent-Child Customer Relationship feature is enabled on the Enable/Disable Features form.

    For details, see Managing Parent-Child Relationships.

  • Use Master Calendar: A check box that you select to use the financial period from the master calendar. If the check box is cleared, the report will show data for the company calendar.

    This check box appears on the form only if the Multiple Calendar Support feature is enabled on the Enable/Disable Features form. For details on running consolidated reports and inquiries, see Consolidated Reports for Companies with Different Calendars.