Resource Equipment: To Create Resource Equipment

In this activity, you will learn how to create a resource equipment entity in the system.

Attention: This activity is based on the U100 dataset. If you are using another dataset, or if any system settings have been changed in U100, these changes can affect the workflow of the activity and the results of the processing. To avoid any issues, restore the U100 dataset to its initial state.

Story

Suppose that you are an administrative user of the SweetLife Service and Equipment Sales Center, and you need to add resource equipment used in appointments to MYOB Advanced.

Configuration Overview

In the U100 dataset, the following tasks have been performed for the purposes of this activity:

The minimum system configuration, which is described in Company with Branches that Do Not Require Balancing: General Information, has been performed.
The SWEETLIFE company has been created on the Companies (CS101500) form. This company has multiple branches created on the Branches (CS102000) form, including SWEETEQUIP (Service and Equipment Sales Center).
On the Service Management Preferences (FS100100) form, the minimum settings have been specified, including specifying the numbering sequences and work calendar, for the service management functionality to be used.
On the Numbering Sequences (CS201010) form, the SMEQUIPMN sequence has been created. It has then been specified in the Equipment Numbering Sequence box (Numbering Settings section) of the Service Management Preferences (FS100100) form.
On the Non-Stock Items (IN202000) form, the REPAIR non-stock item of the Service type has been created.

Process Overview

On the Equipment (FS205000) form, you will create two equipment records. You will then make sure that the records are displayed on the Equipment Summary (FS400200) form

System Preparation

Before you start creating equipment records, do the following:

Launch the MYOB Advanced website, and sign in to a company with the U100 dataset preloaded. You should sign in as a system administrator by using the gibbs username and the 123 password.
In the company to which you are signed in, be sure that you have enabled the Service Management feature on the Enable/Disable Features (CS100000) form.
On the Company and Branch Selection menu on the top pane of the MYOB Advanced screen, select the Service and Equipment Sales Center branch.
As a prerequisite activity, be sure that you have created the equipment type, as described in Resource Equipment: To Create an Equipment Type and Assign It to a Service.

Step: Creating a Equipment Record

To create an equipment record, do the following:

On the Equipment (FS205000) form, add a new record.
In the Summary area of the form, specify the following settings:
- Equipment Type: DRILL
- Status: Active
- Description: Froster FPD-010A 10mm Drill
- Target Equipment: Cleared
- Resource Equipment: Selected
Under Owner, select Company.
Under Location, select Company, and select SWEETEQUIP in the Branch box.
On the form toolbar, click Save.
On the form toolbar, click Add New Record, specify the following settings:
- Equipment Type: DRILL
- Status: Active
- Description: Chestton CHD-6104 10mm Drill
- Target Equipment: Cleared
- Resource Equipment: Selected
- Owner: Company
- Location: Company
- Branch: SWEETEQUIP
On the form toolbar, click Save.
Open the Equipment Summary (FS400200) form, and make sure that the pieces of equipment you have created are displayed in the table (as shown in the following screenshot).
Figure 1. The pieces of equipment you have created