To Manually Create an Accounts Payable Bill for a Purchase Receipt

In MYOB Acumatica, you can create an AP bill and add to the bill particular purchase receipts, or individual purchase receipt lines, of the same vendor specified in the bill. To create a bill for a purchase receipt, you use the Bills and Adjustments (AP301000) form.

To Manually Create an Accounts Payable Bill for a Purchase Receipt

  1. Open the Bills and Adjustments (AP301000) form.
  2. On the form toolbar, click Add New Record.
  3. In the Type box of the Summary area, select Bill.
  4. In the Date box, enter the date of the bill.
  5. In the Vendor Ref. box, enter the reference number of the vendor's purchase document that this bill is based on. (This value may be required, based on your organization's settings.)
  6. In the Vendor box, select the applicable vendor.

    The system fills in the following boxes automatically with the default settings of the selected vendor: Location, Terms, Due Date, and Cash Discount Date. Review these settings, and make any needed changes.

  7. In the Currency box, ensure that the document currency is correct. If it is not, select another currency.
  8. To add an entire purchase receipt (or multiple receipts), do the following:
    1. On the Document Details tab, click Add PO Receipt.

      The system opens the Add PO Receipt dialog box, which displays the list of the purchase receipts of the selected vendor.

    2. In the table of the dialog box, select the unlabeled check boxes for the purchase receipts to be added to the bill.
    3. Click Add & Close to close the dialog box.
  9. To add particular lines of a purchase receipt (or of multiple receipts), do the following:
    1. On the Document Details tab, click Add PO Receipt Line.

      The system opens the Add Receipt Line dialog box, which displays the list of the unbilled purchase receipt lines of the selected vendor.

    2. Select the unlabeled check boxes for the purchase receipt lines to be added to the bill.
    3. Click Add & Close to close the dialog box.
  10. In the table on the Document Details tab (where the lines of the selected purchase receipts or the selected purchase receipt lines have been added), check the items' quantities and costs, and correct them, if needed.
  11. On the form toolbar, click Save.

Notes About the Procedure

The notes in this section describe the nuances of the UI elements available on the form, such as when an element is required and when it is not, and when the system fills in settings by default. This section can include other notes.

Note the following about adding purchase orders to AP bills:

  • You can consolidate the lines of multiple purchase receipts of one vendor into one bill.
  • Information about the related documents appears for each linked line of the bill on the Document Details tab of the Bills and Adjustments (AP301000) form (in the PO Type, PO Number, PO Receipt Nbr., and PO Receipt Line columns). Until the bill is released, you can cancel the established links and link the bill lines to other documents if needed.