Adjusting Transactions: Implementation Checklist
Before users begin processing auto-reversing GL batches, you must make sure that the system has been configured properly and that all required entities have been created, as described in the following table.
| Form | Settings to Validate | Notes |
|---|---|---|
| Enable/Disable Features (CS100000) form | Make sure the Standard Financials feature has been enabled. | |
| Multiple forms | Make sure that the system has been configured properly, as described in Company Without Branches: General Information. | |
| Chart of Accounts (GL202500) form | Check whether the necessary accounts have been created. | |
| Company Financial Calendar (GL201100) form | Be sure that the financial periods for which auto-reversing transactions will be created and the next periods have a status of Open. | You can generate the necessary periods on the Master Financial Calendar (GL201000) form. |
Settings That Can Affect the Processing Workflow
The following settings on the General Ledger Preferences (GL102000) form can affect the processing workflow:
- If the On Post option is selected in the Generate Reversing Entry box, the system generates a reversing batch when the original batch is posted. If the On Period Closing option is selected, the system generates a reversing batch when a user closes the posting period related to the original batch.
- If the Automatically Post on Release check box is selected, the system posts batches on release. If this check box is cleared, you have to post the batches after release.
- If the Hold Batches on Entry check box is selected, a batch is saved with the On Hold status by default. If the batch is on hold, you should click Remove Hold on the toolbar of the Journal Transactions (GL301000) form for the batch so you can process it further. If the check box is cleared, the batch is saved with the Balanced status.
- If the Validate Batch Control Totals on Entry check box is selected, enter the batch control total before they save the batch on the Journal Transactions form. If this check box is cleared, the system automatically validates the batch when the status of the batch is Balanced.