Employee Time Entry: Creation of Time Activities from Project Time Logs

If you work on a project task and track time by using the timer on the Project Tasks (PM302000) form, the system records a time log every time you stop the timer.
Attention: The full functionality is available only in the Modern UI if:
  • The new Clock In and Clock Out feature in the Experimental group of features is enabled on the Enable/Disable Features (CS100000) form.
  • On the Users (SM201010) form, your user account is linked to an employee record.
You can review and update the logged time on the Time Log tab of the Employee Time Cards (EP305000) form and then create time activities based on the time logs, as described below.
Tip: You can save the time card if the Time Log tab has at least one time log.

Updating the Time Log

For each time log entry on the Employee Time Cards (EP305000) form for which no time activity has been created yet, you can change:

  • The time type
    Attention: A time type must be specified in the time log for the system to create a time activity for it.
  • The logged hours
  • Entry descriptions
  • Start and end times

You cannot change:

  • The linked project and project task
  • The time zone where the time entry was recorded

If a time activity created based on the time log entry already exists, you must delete it before you make changes to the time log entry.

Creating Time Activities

Once you have reviewed an employee’s time logs, you can create time activities based on the time log entries, as follows:

  1. Open the Employee Time Cards (EP305000) form.
  2. Go to the Summary tab.
  3. On the table toolbar, click Load from Time Log button. The system creates time activities based on the time logs.

When you create time activities from time logs, the system fills in the following columns on the Summary tab of the Employee Time Cards form based on each time log:

  • Project
  • Project Task
  • Cost Code

If the system has left these columns empty, you need to populate them manually to be able to save the time card. The columns could be left empty in either or both of the following cases:

  • Access to the project is restricted for employees, and the employee who ran the timer hasn't been added to the Employees tab of the Projects (PM301000) form.
  • Time tracking is turned off for the project or project task—that is, the Time Entries check box is cleared on the Summary tab of the Projects or Project Tasks (PM302000) form.

To confirm that a time activity is linked to a time log, you can review the Time Log check box on the Details tab of the Employee Time Cards form. If it's selected, then the time activity has a link to the time log. A single time log can be linked to multiple time activities, but a time activity can be linked to only one time log.