Overview of Time and Expenses Processes

By using MYOB Acumatica, your company can automate work assignments and labor calculation for contracts and support services. The time and expenses functionality integrates with accounts payable subledger, for reimbursing employee expenses, and with accounts receivable subledger, for billing labor and expenses to customers.

Expense Claim Processing

Employees can submit expense claims, attaching any scanned receipts and supporting documents. The submitted expense claims are assigned for approval according to predefined assignment rules. Once a claim has been approved, MYOB Acumatica creates an accounts payable document to initiate the reimbursement and generates a customer invoice if expenses were designated as billable to a customer. For more details, see Processing Expense Claims.

Refunds to Corporate Cards

Employees can submit expense receipts with negative amounts and then add them to expense claims. With the negative expense receipts, employee can process a full or partial return of company expenses that have been paid with a corporate card. For more information, see Processing Expense Returns to Corporate Cards.

Time Tracking for Customers, Contracts, and Projects

Regardless of where your employees work from, the time they spend on daily activities is recorded in time cards to track the expenses and billing. Once time cards have been automatically assigned for approval and approved by a supervisor, they generate a customer invoice and update contract usage data if a contract is involved. For more information, see Contract Billing: General Information and Time Activities.

Audit Trail

MYOB Acumatica provides a complete audit trail of all employee transactions. After a document is approved and released, users cannot delete or cancel it. To correct mistakes, users must enter a correcting or reversing entry. MYOB Acumatica keeps the details of all expense documents, including information about the user who entered the transaction and the user who modified the record.