Employee Time Entry: General Information

MYOB Acumatica provides time entry capabilities so that your company can track the time employees spend on various activities.

Learning Objectives

In this chapter, you will learn how to do the following:

  • Enter the time that you (or another employee) have spend on working activities
  • Approve time activities and time cards
  • Create and process time cards
  • Use equipment time cards
  • Enter and process time activities for crew members

Applicable Scenarios

You report employee time if you are an employee who needs to enter time spent on a working activity.

You track employee time if you are a manager who needs to monitor the time employees have spent on specific activities to calculate the cost of work on projects or customer service.

You process time activities and time cards if you are an accountant who needs to track employee time for payroll processing and compensation purposes.

Entry of Employee Time

In MYOB Acumatica, you can enter and track employee time spent on working activities by using the following functionality:

  • Time activities: A time activity represents the amount of time an employee has spent on a specific task or activity. Employees enter their time for these activities on the Activity (CR306010) or Email Activity (CR306015) form. These activities can be marked as billable and associated with projects or tasks, for accurate cost tracking and billing management. For details, see Employee Time Entry: Time Activities.
  • Time cards: A time card represents a weekly report of the time an employee spent on different activities. Employees can enter, edit, and submit time cards on the Employee Time Cards (EP305000) form. Time cards assist with payroll calculations, billing, and project cost estimation. For details, see Employee Time Entry: Time Cards.

    Additionally, time cards can be used alongside time activities: When an employee reports time through time activities, the data is automatically synchronized with their time card.

  • Crew time entries: A crew time entry represents a time activity recorded for multiple employees (that is, a crew) at once. Instead of entering time individually for each employee, you can use a crew time entry on the Weekly Crew Time Entry (EP307100) form to create identical time records in batches. This simplifies time tracking for teams working on shared tasks or projects and ensures consistency in reporting. For details, see Employee Time Entry: Crew Time.