Employee Time Entry: Crew Time
In MYOB Acumatica, if the Time Management feature is enabled on the Enable/Disable Features (CS100000) form, any group of employees (which can be referred to as a crew) can be defined as a workgroup and used for group entry, approval, and release of time activities.
Managing Crews
On the Company Tree (EP204061) form, you can group employees—that is, people in the organization with accounts defined on the Employees (EP203000) form—into crews. A crew can be defined through a workgroup, which you can create in the Company Tree pane of the Company Tree form. You can add members to each workgroup by using the Workgroup Details pane. A workgroup may include permanent and temporary members.
Also, when creating group time activities on the Weekly Crew Time Entry (EP307100) form, you can add any employee defined in the system to the list of crew members. This capability is useful if that employee has performed the same activities as the other members of the crew. This added employee is marked as an ad hoc member of the crew, indicating that the employee is not a member of the selected workgroup.
Creating Crew Time Entries
You can create multiple identical time activities for members of a crew by using the Weekly Crew Time Entry (EP307100) form.
In the Summary area of the Weekly Crew Time Entry form, you can select the workgroup and week for which you want to enter time activities. If needed, you can associate your time entry with a project and project task.
On the table toolbar of the Time Activities tab, you can click one of the following buttons:
- Add Row to create a time activity for a particular member of the workgroup
- Mass Enter Time to open the Mass Enter Time dialog box, where you can enter time for the crew
Initially, the left pane of the Mass Enter Time dialog box lists all members of the workgroup selected in the Summary area of the form. You can add ad hoc members to the list, if needed. You select the unlabeled check box for the members of the crew for whom you are creating the time activities. In the right pane, you can enter the settings for each time activity performed by the selected members during the week. When you click Add or Add and Close, the system will create time activities identical to those specified in the right pane of the dialog box for each selected member of the crew.
On the Crew Members tab of the Weekly Crew Time Entry form, you can review the reported work hours of the crew members, including ad hoc members, broken down by the days of the week. The Workgroup Members counter shows the total number of the crew members, including ad hoc members. The Members with Activities counter shows the total number of crew members who have time activities reported for the selected week.
Processing Crew Time Activities
After time activities have been mass-created for crew members, they can be processed as other time activities are.
On the Employee Time Activities (EP307000) form, you can filter activities by workgroup; if necessary, you can edit them if they have not been released yet.
On the Approve Time Activities (EP507010) form, you can filter activities by workgroup and then mass-approve them by clicking Approve All on the form toolbar.
On the Release Time Activities (EP507020) form, you can filter activities by workgroup and then mass-release them by clicking Release All on the form toolbar.