Employee Time Entry: Crew Time

In MYOB Acumatica, if the Time Management feature is enabled on the Enable/Disable Features (CS100000) form, any group of employees (which can be described as a crew) can be defined as a workgroup and then used for group entry, approval, and release of time activities.

Managing Crews

On the Company Tree (EP204061) form, you can group employees—that is, all people in the organization with accounts defined on the Employees (EP203000) form—by crew. A crew can be defined through a workgroup, which you can create in the Company Tree pane.

You can add members to each workgroup by using the Workgroup Details pane. A workgroup may include permanent and temporary members. Also, when creating group time activities on the Weekly Crew Time Entry (EP307100) form, you can add to the list of crew members any employee registered in the system, which may be convenient if that employee also performed the same activities as the other members of the crew. This added employee is marked as an ad hoc member of the crew, which indicates that the user is not a member of the selected workgroup.

Creating Crew Time Entries

You can create multiple identical time activities for members of a crew by using the Weekly Crew Time Entry form.

In the Summary area of the Weekly Crew Time Entry form, you can select a workgroup and a week for which you want to enter time activities. If needed, you can associate your time entry with a project and project task.

On the Time Activities tab of the form, on the table toolbar, you can click the Add Row button to create a time activity for a particular member of the workgroup or click Mass Enter Time to open the Mass Enter Time dialog box, where you can enter time for the crew.

Initially, the left pane of the Mass Enter Time dialog box, all members of the workgroup selected in the Summary area of the form are listed. By using this pane, you can add ad hoc members to the list, if needed, and use the unlabeled check boxes to select the members of the crew for whom time activities are to be created. In the right pane, you can enter all necessary time activities performed by the selected members during the week selected in the Summary area of the form. When you click Add or Add and Close at the bottom of the dialog box, time activities identical to the time activities specified in the right pane of the dialog box will be created for each selected member of the crew.

On the Crew Members tab of the Weekly Crew Time Entry form, you can review the reported work hours of the crew members, including ad hoc members, broken down by the days of the week. In the Summary area of the tab, the Workgroup Members counter shows the total number of the crew members, including ad hoc members, and the Members with Activities counter shows the total number of the crew members who have time activities reported for the selected week.

Processing Crew Time Activities

After time activities have been created in bulk for crew members, they can be processed as ordinary time activities can.

On the Employee Time Activities (EP307000) form, you can filter activities by workgroup and, if necessary, edit them if they have not been released yet.

On the Approve Time Activities (EP507010) form, you can filter activities by workgroup and then mass-approve them by clicking Approve All on the form toolbar.

On the Release Time Activities (EP507020) form, you can filter activities by workgroup and then mass-release them by clicking Process All on the form toolbar.