Employee Time Billing: To Enter a Project-Related Time Activity

In this activity, you will enter a time activity for work related to a project.

Attention: This activity is based on the U100 dataset. If you are using another dataset, or if any system settings have been changed in U100, these changes can affect the workflow of the activity and the results of the processing. To avoid any issues, restore the U100 dataset to its initial state.

Story

Suppose that the HM's Bakery and Cafe customer has contacted the SweetLife Fruits & Jamss company to order training on operating juicers for the company's new employees. The project accountant has created a project to account for the provided services.

Further suppose that Todd Bloom has spent four hours training the customer's employees on Monday. Acting as Todd Bloom, you need to enter a time activity to log the time spent working on the project.

Configuration Overview

In the U100 dataset, the following tasks have been performed for the purposes of this activity:

  • The following features have been enabled on the Enable/Disable Features (CS100000) form:
    • Project Accounting, which provides support for the project accounting functionality
    • Time Management, which provides support for tracking the time that employees spend on activities
  • On the Projects (PM301000) form, the HMBAKERY7 project has been created and the TRAINING project task has been added to the project.
  • On the Activity Types (CR102000) form, the Track Time check box is selected for the Work Item activity type.
  • On the Non-Stock Items (IN202000) form, the CONSULTSR labor item has been created; on the Employees (EP203000) form, this item is assigned to the EP00000002 – Todd Bloom employee.

Process Overview

On the Activity (CR306010) form, you will enter and complete a time activity for the project on which the employee has worked. Then on the Projects (PM301000) form, you will make sure that the time activity has appeared in the project details.

System Preparation

Launch the MYOB Advanced website, and sign in to a company with the U100 dataset preloaded. You should sign in as an employee by using the bloom username and the 123 password.

Step: Entering a Time Activity for the Project

To log the four hours that Todd Bloom has spent training the customer's employees as part of the project, enter a time activity as follows:

  1. On the Projects (PM301000) form, open the HMBAKERY7 project.
  2. On the table toolbar of the Activities tab, click Create Activity > Create Work Item to add an activity to the project. The system opens the Activity (CR306010) form with the new activity created.
  3. On this form, specify the following settings:
    • Summary: A 4-hour training session
    • Date: 1/30/2023
    • Owner: Todd Bloom
    • Project: HMBAKERY7 (selected automatically)
    • Project Task: TRAINING (selected automatically)
    • Cost Code: 00-000 (selected automatically)
    • Labor Item: CONSULTSR (selected automatically)
    • Track Time and Costs: Selected
    • Earning Type: RG (selected automatically)
    • Time Spent: 04:00
    • Billable: Selected
    • Billable Time: 04:00
  4. On the form toolbar, click Complete to complete the activity.

    The system creates and saves the activity with the Work Item type, closes the Activity form, and returns to the project on the Projects form.

  5. On the Activities tab, make sure the time activity you created has appeared, as shown in the following screenshot.
    Figure 1. The time activity related to the project


You have entered the time activity for the work performed by the employee for a project.