Project Expense Reclassification: Generated Transactions

When you reclassify project expenses, on the Bills and Adjustments (AP301000) form, you correct information in a bill with the Under Reclassification status and release this bill. To update the general ledger, accounts payable, and the project cost budget, the system generates a reversing GL transaction, a new AP transaction, and the corresponding project transactions; the generated transactions are described in the following sections.

GL Transactions Generated on Release of the Reclassified Bill

On release of a bill created on the Bills and Adjustments (AP301000) form with the Under Reclassification status and at least one corrected value in a bill line, the system generates the following batches:

A GL transaction batch of the Normal type that reverses the AP transaction batch that had been generated on release of the original accounts payable bill.

The following table shows the journal entries of the reversing batch.


Source of Values	Account	Debit	Credit
Original AP batch	Accounts Payable	Amount	0.00
Original AP batch	Expense	0.00	Amount

The reversing batch is numbered in accordance with the numbering sequence selected in the Batch Numbering Sequence box on the General Ledger Preferences (GL102000) form.

The AP transaction batch that posts the updated amounts to the general ledger; the journal entries of this batch are shown in the following table.


Source of Values	Account	Debit	Credit
Reclassified AP bill	Accounts Payable	0.00	Amount
Reclassified AP bill	Expense	Amount	0.00

Note:

Depending on which information you have corrected in the bill line, the transaction will include updated values in the following columns on the the Journal Transactions form: Account, Subaccount, Project, Project Task, Cost Code.

The batch is numbered in accordance with the numbering sequence selected in the Batch Numbering Sequence box on the Accounts Payable Preferences (AP101000) form. The batch number is specified in the reclassified bill on the Financial tab of the Bills and Adjustments (AP301000) form.

The Reversing Project Transaction

On release of the reversing GL batch, the system generates a project transaction with GL selected in the Module box of the Summary area of the Project Transactions (PM304000) form; the project transaction line is shown in the following table.

Tip:

If the non-project code has been changed to the identifier of a particular project in the bill line during reclassification, the system does not generate a reversing project transaction.


Source of the Project Budget Key	Account Group	Debit Account	Amount
The line of the reversing GL transaction	Account group mapped to the Expense account	Expense account in the original project transaction	–(Amount)

You can review the generated project transaction on the Project Transaction Details (PM401000) form. In the Selection area of this form, you select the project. In the table, you can find the project transaction with GL selected in the Module column, Bill in the Orig. Doc. Type column, and the reference number of the bill in the Orig. Doc. Nbr. column.

Project Transaction with Reclassified Values

On release of the AP transaction batch that was generated on release of the reclassified bill, the system generates a project transaction with AP selected in the Module box of the Summary area of the Project Transactions (PM304000) form; the project transaction line is shown in the following table.

Tip:

If a particular project identifier has been changed to the non-project code in the bill line during reclassification, the system does not generate a new project transaction.


Source of the Project Budget Key	Account Group	Debit Account	Amount
The line of the new AP batch	Account group mapped to the Expense account	Expense account in the line of the new AP batch	Amount

Note:

Depending on which information you have corrected in the bill line, the project transaction will include updated values in the following columns on the Details tab of the Project Transactions form: Account, Subaccount, Project, Project Task, Cost Code.

You can review the generated project transaction on the Project Transaction Details (PM401000) form. In the Selection area of this form, you select the project. In the table, you can find the project transaction with AP selected in the Module column, Bill in the Orig. Doc. Type column, and the reference number of the bill in the Orig. Doc. Nbr. column.