Project Expense Reclassification: Limitations

This topic describes criteria that may preclude the reclassification of an accounts payable bill and lists other possible limitations related to the bill reclassification process.

Attention: The ability to perform bill reclassification is granted to only users assigned to the Financial Supervisor or Project Accountant role on the User Roles (SM201005) form.

A bill (whether or not it is related to a project) on the Bills and Adjustments (AP301000) form cannot be reclassified if any of the following criteria are met:

  • The bill has applied retainage; the retainage has been released.
  • It is a retainage bill.
  • The bill has multiple-installment credit terms.
  • For the bill, a consolidated GL transaction has been generated and either the Generate Consolidated Batches check box was selected on the General Ledger Preferences (GL102000) form or the Post Summary on Updating GL check box was selected on the Accounts Payable Preferences (AP101000) form.
  • The GL transaction corresponding to the bill has been reclassified on the Journal Transactions (GL301000) form.
  • The bill has been created in migration mode.
  • The bill is linked to an expense claim (that is, on the Financial tab, the Original Document box contains a link to the expense claim).
  • The bill is linked to a service order or appointment.

A project-related bill cannot be reclassified if any of the following criteria are met:

  • The project transaction corresponding to the bill has been reallocated (that is, the Allocated check box is selected in the project transaction line on the Project Transactions (PM301000) form).
  • The project transaction corresponding to the bill has been billed (that is, the Billed check box is selected in the project transaction line on the Project Transaction Details (PM401000) form).

An individual bill line on the Details tab of the Bills and Adjustments (AP301000) form cannot be reclassified if any of the following is true:

  • The Deferral Code column contains the deferral code.
  • The PO Line column contains the reference number of a purchase order line with a line type other than Service.
  • The PO Number column contains the reference number of a purchase order that is linked to a receipt.

If your system is integrated with the AvaTax service of Avalara or other specialized third-party software, the AP reclassification process does not sent an updated information about the general ledger accounts to external tax provider. For an overview of integration with external tax providers, see Integrating MYOB Advanced with External Tax Providers.