Appointments: Tracking the Costs of Items

In MYOB Acumatica, if you sell stock and non-stock items during appointments, you can track the item costs and profitability. You can use this information for future planning, budgeting, forecasting, and performance reporting.

In this topic, you will read about how you can track the costs of the items involved in appointments and how to view the total cost and profitability of a particular appointment.

Tracking Stock Item Costs and Profitability

You can view the cost and profitability of a particular stock item that is sold during an appointment on the Profitability tab of the Appointments (FS300200) form. When you add a line item of the Inventory Item type to the Details tab of the form, on the Profitability tab, the line item is also added with the average cost—that is, the cost specified in the Average Cost box of the Stock Items (IN202500) form for the item—inserted into the Unit Cost column.

If the stock item was part of a purchase order, and the unit cost was overwritten in the Unit Cost column on the Service Orders (FS300100) form in the related service order, this cost is inserted into the Unit Cost column on the Profitability tab.

When this stock item is removed from inventory (that is, when the related issue is released), the system updates this column with the cost specified in the Unit Cost column on the Details tab of the Issues (IN302000) form in the related issue.

Tracking Service and Non-Stock Item Costs and Profitability

You can view the cost and profitability of a particular service or non-stock item that is sold during the appointment on the Profitability tab of the Appointments (FS300200) form. When you add a line item of the Service type for which the unit cost is not zero—that is, the cost specified in the Current Cost box of the Non-Stock Items (IN202000) form for the service is nonzero—to the Details tab of the Appointments form, on the Profitability tab, the line item is also added with the current cost in the Unit Cost column.

When you add a line item of the Non-Stock Item type to the Details tab of the form, on the Profitability tab, the line item is also added with the current cost in the Unit Cost column.

If this service or non-stock item was part of a purchase order and the unit cost was overwritten in the related service order, this overwritten cost is inserted in the Unit Cost column on the Profitability tab.

Tracking the Appointment's Total Cost and Profitability

In the Summary area of the Appointments (FS300200) form, you can view the total cost of items included in an appointment in the Cost Total box. The value in this box is calculated as the sum of values in the Cost Total column on the Profitability tab.

In the Summary area, you can also view the total profitability (expressed as a percent) of the selected appointment in the Profit (%) box. The system calculates the value in this box by using the following formula.

 ((Appointment Total – Cost Total) / Cost Total) * 100

For example, if the Appointment Total is $2000 and the Cost Total is $1500, then the total profitability of the appointment is 33.33%.