To Shrink the Database

Some companies may want to reduce the size of the database because not all of the data in the database is useful. Also, supporting and maintaining the large databases becomes expensive and labor-intensive. To dispose of the unnecessary data, you can shrink data using the MYOB Acumatica ERP Configuration Wizard.

To Shrink the Database

  1. Run the MYOB Acumatica ERP Configuration Wizard. For example, select Start > MYOB Acumatica > MYOB Acumatica.
  2. On the Welcome page, click Perform Database Maintenance.
  3. On the Database Server Connection page, specify the Microsoft SQL Server that will be used by the MYOB Acumatica instance:
    1. In the Available Servers box, select a server to connect to.

      If the server list does not include the server you are looking for, click Reload the List to rescan your network. The list of database servers may not have a particular server even after your network is rescanned (if, for instance, the server blocks broadcasts). In this case, you can type the name or the address of the Microsoft SQL Server machine in the Server Name box. If the problem persists, contact your network administrator for assistance.

      Note:
      If you use Microsoft SQL Server Express, the (local) option will not work even if the database server is running on the same machine. To use the server, start the SQL Browser service first, and then update the list of servers and select your server. Note that Microsoft SQL Server Express should not be used in a production environment because of its limitations.
    2. Select the authentication method to be used to connect to the database server. If you select the SQL Server Authentication option, specify an account with sufficient rights for creating the databases or making changes to them.
    Note:
    • The selected authentication method must be supported by the database server. Note that by default, Microsoft SQL Server 2005 is installed with Windows authentication disabled.
    • Windows authentication works only for a local Microsoft SQL Server or when both application and database servers are members of the same Windows domain.
  4. Click Next.
  5. On the Database Configuration page, to connect to an existing database, do the following:
    1. Click Connect to an Existing Database.
    2. In the Available Databases on the Server box, select a database.
      Tip:
      You can search for a database, by using the Database Filter box.
    3. Select the Shrink data after repair check box.
  6. Click Next.
  7. On the Tenant Setup page, click Next.
  8. On the Database Connection page, click Next.
  9. On the Confirmation of Configuration page, click Finish to complete the process of perform database maintenance.