Requests

Form ID: (RQ401000)

Note:

This form is available only if the Purchase Requisitions feature is enabled on the Enable/Disable Features (CS100000) form.

You use this form to make quick inquiries about requests of any status. By default, this form displays requests created by you (if you are defined as an employee) and assigned to the default request class, but you can change the request class and requester.

Form Toolbar

The form toolbar includes only standard buttons. For the list of standard buttons, see Form Toolbar and More Menu.

Selection Area

You can use the elements in this area to filter the requests to be listed in the table below.


Element	Description
Request Class	The request class of the requests you want to see.
Requester	The user who created the requests to be shown. The list of values is limited based on the current user's access role. You can select an employee of the company or branch to which the user's role is assigned.
Department	The department of the requester whose requests you want to view.
Inventory	The requested inventory item requested. Make a selection if you want to view only requests of a particular item.
Subitem	The requested subitem. This box is available only if the Inventory Subitems feature is enabled on the Enable/Disable Features (CS100000) form. Important: The Inventory Subitems check box has been removed from the Enable/Disable Features (CS100000) form because the functionality associated with the Inventory Subitems feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your MYOB support provider.
Description	The description of the request. You can type even a partial description and all requests with that word or phrase in their description will be displayed.

Table

This table contains the list of requests that match the criteria you specified in the Selection area. These requests have been defined on the Requests (RQ301000) form.

Table 1. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
View Document	Navigates to the Requests (RQ301000) form, so that you can view the request and make any needed edits.

Table 2. Table Columns
Column	Description
Ref. Nbr.	The reference number of the request.
Request Class	The request class of the request.
Date	The date when the request was created.
Inventory	The unique identifier of the requested inventory item.
Subitem	The applicable subitem. This column is available only if the Inventory Subitems feature is enabled on the Enable/Disable Features (CS100000) form. Important: The Inventory Subitems check box has been removed from the Enable/Disable Features (CS100000) form because the functionality associated with the Inventory Subitems feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your MYOB support provider.
Description	The description of the inventory item.
UOM	The unit of measure of the requested item.
Currency	The currency of the request document.
Est. Unit Cost	The estimated cost per unit of the requested item.
Order Qty.	The requested quantity of the inventory item.
Est. Ext. Cost	The estimated total cost of this inventory item, which is calculated as the estimated unit cost multiplied by the order quantity.
Original Qty.	The quantity of items that were requested before the request was approved.
Issued Qty.	The quantity of requested items that have been issued already—that is, the quantity of the request that has been fulfilled.
Open Qty.	The quantity of items for which no requisition has been created yet.
Status	The status of the request, which can be any of the following: On Hold: The request is still being edited. Pending Approval: The request must be approved by the person assigned to approve it. This status is available only if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form. Open: The request has been approved if required in your system; you can modify the request into a requisition by using the Create Requisitions (RQ504000) form. Closed: The request (Approved if your system settings require approvals) has already been modified into a requisition or fulfilled. Canceled: The request was canceled. Canceled requests cannot be edited.
Issue Status	The issue status of the item.
Department	The department of the requester.
Requested By	The user who created the request.
Account	The expense account to which the expense amount will be actually assigned after the request has been fulfilled.
Sub.	The expense subaccount for the specified expense subaccount.
Vendor	The ID of the vendor selected to supply requested items, if applicable.
Location	The location of the vendor, if applicable. This column appears only if the Business Account Locations feature is enabled on the Enable/Disable Features (CS100000) form.
Vendor Name	The business name of the vendor selected to supply requested items, if one has been selected already.
Vendor Ref.	The reference number that assigned to the document by the vendor, if applicable.
Vendor Description	The description. If the requester did not know the vendor's ID and business name, this column may have been used to specify any notes regarding the vendor needed.
Alternate ID	The identifier of the requested item that the vendor, if applicable, uses.
Required Date	The date by which the request should be met.
Promised Date	The date when the request has been promised to be fulfilled. The system calculates the promised date as the date of creation of the request plus the promised lead time specified for the request class.