Expense Receipts with Corporate Cards: Generated Transactions

The release of an expense claim does not generate general ledger transactions or project transactions directly. When you release the expense claim, the system creates the corresponding accounts payable documents. On release of the accounts payable documents, the system generates the general ledger transactions and, optionally, project transactions described in the following sections.

GL Transactions Generated on Release of a Cash Purchase

When a cash purchase that has been created on release of an expense claim is released, the system generates a batch of the general ledger transactions shown in the table below.


Account	Source of Account	Debit	Credit
The expense account	The inventory item	Amount	0.00
The liability account	The cash account of the corporate card	0.00	Amount

You can view the details of the batch associated with the release of a cash purchase by clicking the link in the Batch Nbr. box on the Financial tab (GL Link section) of the Cash Purchases (AP304000) form. The system opens the batch on the Journal Transactions (GL301000) form.

GL Transactions Generated on Release of an AP Bill

When an accounts payable bill that has been created on release of an expense claim is released, the system generates a batch of the general ledger transactions shown in the following table.


Account	Source of Account	Debit	Credit
The expense account	The inventory item	Amount	0.00
The liability account	The AP bill	0.00	Amount

You can view the details of the batch associated with the release of a bill by clicking the link in the Batch Nbr. box on the Financial tab (Link to GL section) of the Bills and Adjustments (AP301000) form. The system opens the batch on the Journal Transactions (GL301000) form.

GL Transactions Generated on Release of an AP Debit Adjustment

When an accounts payable debit adjustment that has been created on release of an expense claim is released, the system generates a batch of the general ledger transactions shown in the following table.


Account	Source of Account	Debit	Credit
The liability account	The AP account of the employee	Amount	0.00
The liability account	The cash account of the corporate card	0.00	Amount

You can view the details of the batch associated with the release of a debit adjustment by clicking the link in the Batch Nbr. box on the Financial tab (Link to GL section) of the Bills and Adjustments (AP301000) form. The system opens the batch on the Journal Transactions (GL301000) form.

Project Transactions Generated on Release of the GL Batch

On release of a cash purchase or bill with a line associated with a project, which has been created on release of an expense claim, in addition to the creation of a batch of general ledger transactions, the system also generates a batch of the project transactions shown in the following table.


Debit Account	Credit Account	Source of Account	Amount
The expense account	Empty	GL batch	Amount

You can review the created transactions on the Project Transaction Details (PM401000) form. In the Selection area of this form, you select the project in the Project box. In the table, you can find the project transactions created on release of the accounts payable bill or cash purchase by the reference number of the document in the Orig. Doc. Nbr. column.