Automatic Price Selection: Rules of Price Selection

In MYOB Advanced, the system automatically suggests a price in a sales order or an AR invoice from the sales prices existing in the system.

Learning Objectives

You will learn how the system selects a price to suggest in a sales order or AR invoice based on the price priority.

Applicable Scenarios

In MYOB Advanced, you can maintain sales prices for both non-stock items and stock items. Configuring sales prices for stock items is possible if the Inventory feature is enabled on the Enable/Disable Features (CS100000) form.

Price Selection Rules

You can define multiple prices, each with a different goal, for an item. When a user selects an item in a document line (or modifies the item's quantity), the system searches for an applicable price that is effective on the date of the document. The system bases this search on the price search priority (highest to lowest) and stops when it finds an applicable price for the item. The search proceeds as follows:

1. The system searches for a customer price for the item by using the following rules:
   1. A promotional price for the item has a higher priority than a regular price of the same type for the item.
   2. A price specified for the item with the unit of measure selected in the document line has a higher priority than a price specified for the item with the base unit of measure.
   3. If multiple warehouses are defined in the system, an item price specific to the warehouse selected in the document has a higher priority than a price of the same type that is not specific to a warehouse.
      Note: The system does not use any of the warehouse-specific prices in accounts receivable documents, because these documents do not have information about warehouses.
2. The system searches for an item price defined for the customer price class by using the following rules:
   1. A promotional price for the item has a higher priority than a regular price of the same type for the item.
   2. A price specified for the item with the unit of measure selected in the document line has a higher priority than a price specified for the item with the base unit of measure.
   3. If multiple warehouses are defined in the system, an item price specific to the warehouse selected in the document has a higher priority than a price of the same type that is not specific to a warehouse.
3. The system searches for the base price of the item by using the following rules:
   1. A promotional price for the item has a higher priority than a regular price of the same type for the item.
   2. A price specified for the item with the unit of measure selected in the document line has a higher priority than a price specified for the item with the base unit of measure.
   3. If multiple warehouses are defined in the system, an item price specific to the warehouse selected in the document has a higher priority than a price of the same type that is not specific to a warehouse.
4. The system searches for the default price specified for the item.
5. The system searches for a price calculated for the item with the sales unit of measure in the following order:
   1. Customer price: A promotional price has a higher priority than a regular price of the same type.
   2. Customer price class: A promotional price has a higher priority than a regular price of the same type.
   3. Base price: A promotional price has a higher priority than a regular price of the same type.

Once the system finds an applicable price, it stops the search and inserts this price into the document, but you can override this price. The price search priority is illustrated in the diagram below.