Paychecks and Adjustments

Form ID: (PR302000)

By using this form, you perform various operations related to paychecks. The ability to perform an operation depends on the payment type and its status. Only one regular paycheck per pay period is allowed, but multiple adjustments and special paychecks can be created for the same period.

By using the standard copy-and-paste options in the Clipboard menu, you can create a copy of any paycheck of the Regular, Final, Special, or Adjustment type regardless of its status. The copied document can be pasted to a new paycheck of any type. The new document will be assigned the Pending Calculation status.

You can delete paychecks with the On Hold, Pending Calculation, and Pending Payment statuses.

Form Toolbar

The form toolbar includes standard buttons and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands can be shown as buttons on the form toolbar, as commands on the More menu, or in both places. These commands are listed in the following table in alphabetical order.

Table 1. Table Buttons
Command	Description
Add to Payment Batch	Navigates to the Create Payroll Payment (PR505000) form to create a check or a direct deposit batch for the selected document.
Calculate	Calculates taxes, PTO banks, benefits and deductions, as well as overtime, on the selected document and changes the status of the document from Pending Calculation to Pending Payment or Added to Payment Batch. When you calculate a final paycheck, the relevant PTO banks may be automatically disbursed, depending on the settlement rules specified for the particular PTO bank on the PTO Banks (PR204000) form. As a result, the system may insert on the Earning tab additional earnings detail lines with disbursed PTO hours and amounts. A warning will be displayed next to each of these lines.
Create ROE	Opens the Record of Employment (PR303000) form populated with the details of the final paycheck. This command appears only for a paycheck of the Final type with the Released status and only if the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form.
Print Pay Stub	Runs the Pay Stub report for the paycheck. This command is available only for a document with the Released status.
Put on Hold	Assigns the paycheck the On Hold status which indicates that the document may be edited but cannot be released.
Release	Posts summary amounts to payroll, creates GL transactions, and prints the GL posting journal. Note: You cannot release a final paycheck if the employee has released paychecks for pay periods that follow the pay period of the final paycheck; if this is the case, you first need to void all these paychecks to be able to release the final paycheck. This command is available only for a document with the Paid status.
Void	Voids the payment by posting opposite transactions to the ledger and reversing the paycheck. This command is available only for a document with the Released, Liability Partially Paid, or Closed status.

Summary Area

You use the elements in this area to define a paycheck or an adjustment.


Element	Description
Type	The type of the paycheck, which can be one of the following options: Regular: Paychecks of this type are used for a normal pay run. An employee may have only one regular paycheck per pay period. If a paycheck already exists for a pay period and you want to create another paycheck for this period, the system gives you the choice either to view the existing paycheck or continue editing, in which case you will have to select a different pay period. Special: Paychecks of this type are used for specific payments, such as bonuses. An employee may have as many special paychecks as necessary for one pay period. Adjustment: Paychecks of this type can have negative and positive amounts. You can also adjust paid time off (PTO) by using this type of paycheck. The transactions created when an adjustment paycheck is released impact the general ledger in a usual way. You can edit any value of an adjustment paycheck and release it to update the value in the employee record. Voiding Paycheck: A paycheck of this type appears when you void a paycheck. A voiding paycheck has the same amounts as the voided paycheck but with the opposite sign. Final: A paycheck of this type is used for a final settlement with an employee whose employment in the company has been terminated. You need to specify the termination date and termination reason for this paycheck; this information will be synchronized with the employment history of the employee.
Reference Number	The unique identifier for this payment.
Status	The current status of the payment, which can be one of the following: On Hold: The document is a draft—it can be edited but not released. This is the default status for new documents if the Hold Paycheck on Entry check box is selected on the Payroll Preferences (PR101000) form. Pending Calculation: The document can be edited with this status. You click the Calculate command on the More menu to change the document status. Pending Payment: A paycheck has been calculated, but a check has not been printed and an ACH batch has not been generated. Added to Payment Batch: The paycheck has been processed and an associated payment batch has been created. You can make changes to a paycheck with this status, although you cannot modify the specified payment method and cash account. After the changes are saved, the status of the paycheck changes to Pending Calculation, and then, after the calculation, the information is correspondingly updated in the associated payment batch and the status of the paycheck changes again to Added to Payment Batch. Paid: The associated payment batch has been paid and you can release the paycheck. You can edit the accounts and subaccounts specified on the Earning Details tab. Released: The paycheck is released. That is, a payroll transaction is created and posted to the general ledger. A document with this status cannot be edited but can be voided. Liability Partially Paid: The liabilities created by the paycheck are partially processed to be converted to AP bills. A document with this status can be voided. Closed: All the liabilities linked with this paycheck have been processed to be converted to AP bills. A document with this status can be voided. Voided: The paycheck has been voided. Only a document with the Released, Liability Partially Paid, or Closed status can be voided.
Pay Group	The pay group, which is a filter for the list of employees available for selection and the source of default settings for the pay period.
Pay Period	The pay period for which data is collected.
Posting Period	The general ledger fiscal period to which the general ledger postings for this activity will be posted. By default, it is set based on the entered payment date, but you can override it.
Employee	The unique identifier of the employee.
Payment Method	The payment method associated with the employee as defined on the Employee Payroll Settings (PR203000) form.
Cash Account	For the payment method selected above, the cash account to be used for processing the paycheck.
Period Start	Read only. The starting date of the transaction date range, which is the equivalent of the pay period range for the specific pay group is selected.
Period End	The ending date of the transaction date range.
Transaction Date	The date of the pay check. You can edit this date for a paycheck of the Final type.
Description	The description of the pay check.
Gross Pay	Read only. The gross wage amount for the paycheck.
Deductions	Read only. The total of all deductions on the paycheck (other than taxes). This number also includes benefits that are taken out of the employee’s paycheck.
Taxes	Read only. The total of all taxes deducted from the net check amount. This number does not include employer taxes that do not affect net pay.
Net Pay	Read only. The net pay amount.
Termination Reason	The reason the person’s employment in the company has been terminated. The following options are available: Retirement, Layoff, Terminated for Cause, Resignation, Deceased, and Medical Issues. This box appears only if Final is selected in the Type box. The specified option will also appear on the Employment History tab on the Employees (EP203000) and Employee Payroll Settings (PR203000) forms when the final paycheck is released.
Eligible for Rehire	A check box that you select if the employee is eligible for rehire after the employment termination. This check box appears only if Final is selected in the Type box. The specified value will also appear on the Employment History tab on the Employees (EP203000) and Employee Payroll Settings (PR203000) forms when the final paycheck is released.
Termination Date	The date when the person’s employment in the company was terminated. For a salaried employee, the system sets this date to the pay period's end date by default, but you can change it. This box appears only if Final is selected in the Type box. The specified date will also appear on the Employment History tab on the Employees (EP203000) and Employee Payroll Settings (PR203000) forms when the final paycheck is released.

Earning Tab

By using this tab, you can specify the data on earnings and hours for the paycheck. Based on these settings, taxes, deductions, benefits, and PTO accruals can be calculated and included.

When a final paycheck is calculated, the system may insert—depending on the settlement rules specified for the relevant PTO banks on the PTO Banks (PR204000) form—additional earnings detail lines with disbursed PTO hours and amounts. A warning will be displayed next to each of these lines.

By using the Import Time Activities button, you can add to the paycheck the released time activities that are available for the employee and that belong to the pay period. In an imported record, you can edit the number of hours, the branch, the location, the account and subaccount, and the rate of an earning detail record that is linked with a time activity, but the information on the linked time activity will not be updated as a result. The system allows importing time activities with negative time specified but you cannot save or calculate a paycheck of the Regular or Special type with negative time activities. If an earning record with zero hours is linked with a time activity, it is included in the paycheck as well. If you delete an earning record that is associated with a time activity, the time activity becomes available for import again.

Table 2. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
Copy Selected Entry	Creates a copy of the selected earning detail line, which you can edit if necessary.
Overtime Rules	Opens the Overtime Rules Used for Calculation dialog box, where you can review overtime rules to be applied to the pay check.
Import Time Activities	Opens the Import Time Activities dialog box that you can use to select and import into the batch the released time activities that are available for the employees included in the batch and that belong to the pay period. This button appears only if the Time Management feature is enabled on the Enable/Disable Features (CS100000) form.
Revert PTO Disbursement Split	Reverts the split of earning records made because of an insufficient balance of the PTO bank. This action should be performed before the paycheck is calculated. This button appears only if the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form.

Table 3. Table Columns
Column	Description
Branch	The unique identifier of the branch. By default, the system uses the branch specified on the Employees (EP203000) form.
Date	The date of the transaction. This date must fall within the pay period specified in the summary area.
Code	The earning type code.
Description	The name of the earning type.
Location	The location for the earning line. By default, the system inserts the default work location specified for the employee on the Employee Payroll Settings (PR203000) form or, if a project is specified for this earning line, the work location specified for the project in the Payroll Work Location box on the Projects (PM301000) form.
Hours	The number of worked hours.
Units	The quantity of units (pieces) worked.
Unit Type	The unit of measure for the time entry. The following options are available: Hour: For all earnings paid by the hour Miscellaneous: For non-hourly earnings, such as bonuses and commissions
Rate	The rate, which is multiplied by the units or pieces and any additional factors to determine the gross pay.
Manual Rate	A check box that indicates (if selected) that the rate is specified manually.
Amount	The amount for the line, which is calculated as the number of units or pieces multiplied by the rate.
Account	The earnings account associated with the selected earning type.
Subaccount	The corresponding subaccount. This column is available only if the Subaccounts feature (under the Advanced Financials group of features) is enabled on the Enable/Disable Features (CS100000) form.
Project	The identifier of the associated project, if any. You can select a project with any status. If the selected project has the Completed, Suspended, or Canceled status, the system will display a warning for this box, but you will still be able to further process the paycheck. This column is available only if the Project Accounting feature is enabled on the Enable/Disable Features (CS100000) form.
Project Task	The identifier of the project task. You can select a project task with any status. If the selected project task has the In Planning, Completed, or Canceled status, the system will display a warning for this box, but you will still be able to further process the paycheck. This column is available only if the Project Accounting feature is enabled on the Enable/Disable Features (CS100000) form.
Labor Item	The identifier of the labor item, if any. The labor item may change the rate applied to the earning type.
WCC Code	The identifier of the WCC code applied, if any.
Shift Code	The work shift during which the activity was performed. If you enter a new detail line, the system inserts by default the shift code specified in the Shift Code box in the Employee Settings section on the General Info tab of the Employees (EP203000) form. This column appears only if the Shift Differential feature (under the Time Management group of features) is enabled on the Enable/Disable Features (CS100000) form.

Overtime Rules Used for Calculation Dialog Box

Table 4. Summary Area
Element	Description
Apply Overtime Rules for the Document	A check box that indicates (if selected) that the system applies the set of overtime rules in the table.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 5. Table Columns
Column	Description
Active	A check box that indicates (if selected) that this rule is available for application to a pay check.
Overtime Rule	The unique identifier of the rule.
Description	The description of this rule.
Disbursing Earning Type	An earning type code to be used for additional hours created according to the overtime rule. Only earning codes for which the Overtime check box is selected on the Earning Type Codes (PR102000) are available for selection.
Multiplier	Read only. A numeric value that is multiplied by the employee's standard pay rate in order to determine the final pay rate as defined for the selected disbursing earning type.
Type	Defines basis on which the rule is converts hours to overtime hours. The following options are available: Daily and Weekly.
Day of Week	The day of a week when the rule applies, if the Daily option is selected in the Type column.
Threshold for Overtime (Hours)	The number of hours after which the system starts converting hours to overtime hours.
State	The state associated with the rule.
Project	The project associated with the rule.
This dialog box has the following button
Revert Overtime Calculations and Close	Reverts the overtime calculations and closes the dialog box.
OK	Applies the overtime calculations and closes the dialog box.

Import Time Activities Dialog Box

You use this dialog box to select and import into the batch the released time activities that are available for the employees included in the batch and that belong to the pay period.

Table 6. Summary Area
Element	Description
Show Imported Activities	A check box that indicates (if selected) that the time activities that have already been added to the payroll batch are listed in the table. Also, a warning is displayed next to each already imported activity.

Table 7. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
Toggle Selected	Selects or clears the check boxes in the Selected column for all the time activities in the table that have not been imported yet.

Table 8. Table Columns
Column	Description
Selected	A check box that indicates (if selected) that the time activity is to be added to the table on the Earning tab of the form when you click Add or Add and Close at the bottom of the dialog box.
Employee ID	The identifier of the employee to whom the time activity in this row belongs.
Employee Name	The display name of the employee.
Branch ID	The identifier of the branch to which the employee belongs.
Date	The date of the time activity.
Time Spent	The time that the employee spent on the activity.
Earning Type	The type of the work time that the employee spent on the activity.
Project	The project associated with the time activity. This column is available only if the Project Accounting feature is enabled on the Enable/Disable Features (CS100000) form.
Project Task	The project task associated with the time activity. This column is available only if the Project Accounting feature is enabled on the Enable/Disable Features (CS100000) form.
Certified Job	A check box that indicates (if selected) that the specified project is certified. That is, the Certified Job check box is selected for the project on the Summary tab of the Projects (PM301000) form. This column is available only if the Construction feature is enabled on the Enable/Disable Features (CS100000) form.
Labor Item	The identifier of the labor item.
Cost Code	The identifier of the applied cost code. This column is available only if the Cost Codes feature (under the Projects group of features) is enabled on the Enable/Disable Features (CS100000) form.
WCC Code	The identifier of the applied WCC code.

Table 9. Dialog Box Buttons
Button	Description
Add	Adds the selected time activities to the table on the Earning tab.
Add and Close	Adds the selected time activities to the table on the Earning tab and closes the dialog box.
Cancel	Discards the changes made in the dialog box and closes the dialog box.

Summary Tab

By using this tab, you can review summary data of the earnings

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 10. Table Columns
Column	Description
Code	The earning type code.
Description	The description of the earning type code.
Location	The identifier of the work location.
Hours	The number of worked hours.
Rate	The rate, which is multiplied by the units or pieces and any additional factors to determine the gross pay.
Ext Amount	The extended amount for the row.
MTD Amount	The month-to-date total amount of this earning type for this employee, including the current paycheck.
QTD Amount	The quater-to-date total amount of this earning type for this employee, including the current paycheck.
YTD Amount	The year-to-date total amount of this earning type for this employee, including the current paycheck.

Deductions Tab

You use this tab to maintain the data about deductions and benefits.

Table 11. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
Deduction Details	Opens the Deduction Details dialog box, where you can review details of a particular deduction. You can change accounts and subaccounts there.
Benefit Details	Opens the Benefit Details dialog box, where you can review details of a particular benefit and change accounts and subaccounts there. Also, you can view there the split between projects, project tasks, earning code and labor item, if it is defined on the Payroll Preferences (PR101000) form.

Table 12. Table Columns
Column	Description
Deduction Code	The unique identifier of the deduction or benefit.
Description	The description for the deduction or benefit.
Active	A check box that indicates (if selected) that the code is applied to the paycheck.
Source	The source of the deduction or benefit, which may be one of the following: Employee Settings Certified Project Union Workers' Compensation Code
Contribution Type	A contribution type of the code as defined on the Deduction and Benefit Codes (PR101060) form.
Deduction Amount	The amount deducted from net pay for the paycheck.
Employer Contribution	The amount that the employer is required to contribute, which is not deducted from the net pay but creates a liability for the employer.
Save Override	A check box you select to override amounts for a deduction or benefit.
YTD Amount	The year-to-date total deduction amount of this code for this employee, including the current paycheck.
YTD Employer Amount	The year-to-date total employer contribution amount of this code for this employee, including the current paycheck.
Payable Benefit	A check box that indicates (if selected) that the deduction and benefit code defines a payable benefit that increases the gross amount of the paycheck.

Table 13. Deduction Details Dialog Box
Column	Description
Branch	The branch linked to the deduction. By default, the system uses branch specified on the Employees (EP203000) form.
Code	The deduction code.
Description	The description of the deduction code.
Amount	The deduction amount.
Liability Account	The liability account associated with the deduction code.
Liability Subaccount	The corresponding subaccount used with the liability account. The box is displayed if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form.

Table 14. Benefit Details Dialog Box
Column	Description
Branch	The branch linked to the benefit. By default, the system uses branch specified on the Employees (EP203000) form.
Code	The benefit code.
Description	The description of the benefit code.
Amount	The benefit amount.
Liability Account	The liability account associated with the benefit code.
Liability Subaccount	The corresponding subaccount used with the liability account. The box is displayed if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form.

Taxes Tab

You use this tab to maintain the data about applicable taxes.

Table 15. Left Pane Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
Tax Details	Opens the Tax Details dialog box, where you can review details of a particular tax.

Table 16. Left Pane ColumnsThe pane lists applicable taxes.
Column	Description
Code	The unique identifier of the tax.
Name	The description of the tax.
Tax Category	The type of the tax, which can be one of the following: Employee Withholding: A tax deducted from the employee’s pay Employer Tax: A tax paid by the employer
Tax Amount	The amount of the tax on the current paycheck.
Taxable Wages	The wage base upon which the tax is calculated.
Taxable Gross	The total of taxable wages plus taxable supplemental wages before any annual wage limits were applied.
Taxable Hours	The hours associated with the taxable wages (for use by taxes that are calculated based on hours).
YTD Amount	The year-to-date total amount of this code for this employee, including the current paycheck.

Table 17. Right Pane ColumnsThe pane displays details of a tax selected in the left pane.
Column	Description
Type	The earning type associated with the tax.
Code	The code of the tax.
Tax Amount	The amount of the tax on the current paycheck.
Taxable Hours	The hours associated with the taxable wages (for use by taxes that are calculated based on hours).
Taxable Wages	The wage base upon which the tax is calculated.
Taxable Gross	The total of taxable wages plus taxable supplemental wages before any annual wage limits were applied.

Paid Time Off Tab

On this tab, you can view and modify the amount of the current paid time off (PTO) accrued. The tab also displays PTO usage and balance data for informational purposes.

If the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form, the system keeps track of both hours and amounts accrued for PTO banks. If the bank has the Percentage accrual method specified, the system calculates amounts as percentage of all the earnings that accrue time off. If the bank has the Total Hours per Year accrual method specified, the system calculates amounts by multiplying the hours by the average pay rate of the earnings that accrue time off.

All settings on this tab are non-editable for a paycheck of the Adjustment type.

Table 18. Summary Area
Element	Description
Pay Carryover if Applicable	A check box that indicates (if selected, which is its default state) that after the overtime calculation, an earning line will be added with the disbursing code from the bank to pay the remaining carryover hours from the previous year. If you clear the check box and if the carryover has already been paid on that paycheck, the earning line will disappear from the paycheck and appear again in the next paycheck.

Table 19. Table Toolbar
The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.
Button	Description
View PTO Details	Opens the PTO Details dialog box with the details of the selected PTO bank. This button appears only if the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form.

Table 20. Table Columns
Element	Description
PTO Bank	The unique identifier of the bank as defined on the PTO Banks (PR204000) form.
Active	A check box that indicates (if selected) that the PTO bank is accruing during the paycheck process.
Description	The description of the bank as defined on the PTO Banks (PR204000) form.
Effective Date	The date when the settings of the PTO bank are applied to the employee.
Applies to Certified Job Only	A check box that indicates (if selected) that accruing applies only to certified projects. The column is available only if the Construction feature is enabled on the Enable/Disable Features (CS100000) form.
Accrual Method	Read only. The method of PTO hours accrual, which can be one of the following: Percentage or Total Hours per Year.
Accrual %	An accrual rate to be used to accumulate hours.
Hours per Year	The number of hours that the employee may accrue throughout the year.
Balance Limit	The maximum number of hours that are available for the bank.
Paycheck Total Accrual Hours	The number of hours accrued for the bank during the current year. By default, this column is displayed for documents of the Adjustment type and hidden for documents of any other type.
Total Accrual Amount	The amount accrued for the bank during the current year. This column is displayed only if the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form.
Paycheck Disbursed Hours	The total of the disbursement hours and paid carryover hours.
Total Disbursement Amount	The total disbursement amount calculated based on disbursement hours and paid carryover hours. This column is displayed only if the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form.
Total Accrued Hours	Read only. The number of hours accrued for the bank.
Accrued Amount	The amount accrued for the bank. This column is displayed only if the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form.
Total Used Hours	Read only. The number of hours currently used by the employee.
Used Amount	The amount used by the employee. This column is displayed only if the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form.
Total Available Hours	Read only. The number of hours accrued for the employee through all released paychecks.
Available Amount	The amount accrued for the employee through all released paychecks. This column is displayed only if the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form.
Paycheck Accrual Calculation	Read only. The calculation formula for the accrual of PTO hours, which depends on the specified accrual method, and the resulting amount.

Table 21. View PTO Details Dialog BoxThis dialog box opens when you click View PTO Details on the table toolbar of the Paid Time Off tab. The table in this dialog box displays the details of the PTO bank.
The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.
Column	Description
Branch	The company branch to which the employee belongs.
PTO Bank	The identifier of the PTO bank.
Description	The description of the PTO bank.
Amount	The total amount accrued in the paycheck for the PTO bank per earning type.
Liability Account	The liability account to be used by default to record liabilities related to paid time off.
Liability Sub.	The corresponding subaccount used with the liability account. The column is displayed only if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form.
Expense Account	The expense account to be used by default to record paid time off.
Expense Sub.	The corresponding subaccount used with the expense account. The column is displayed only if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form.
Earning Type Code	The earning type for which paid time off has been accrued.
Project	The project associated with the PTO earnings. The column is displayed only if the Project Accounting feature is enabled on the Enable/Disable Features (CS100000) form.
Project Task	The project task associated with the PTO earnings. The column is displayed only if the Project Accounting feature is enabled on the Enable/Disable Features (CS100000) form.

Workers' Compensation Tab

On this tab, you can view the specific amounts linked to the different WCC codes selected in the earning details.

Table 22. Table Columns
Element	Description
Branch	The branch to which the rates are applicable. The column appears if the Multibranch Support and Multicompany Support features (or at least one of these features) are enabled on the Enable/Disable Features (CS100000) form.
WCC Code	The worker compensation code entered in earning details.
Description	The description of the code.
Deduction Code	The deduction code associated with the worker compensation code.
State	The state associated with the worker compensation code.
Deduction Calculation Method	The calculation method used for determining the deduction amount.
Benefit Calculation Method	The calculation method used for determining the benefit amount.
Deduction Rate	The deduction rate paid for the worker compensation code for this paycheck.
Benefit Rate	The benefit rate paid for the worker compensation code for this paycheck.
Applicable Regular Hours	The regular hours associated with the worker compensation code.
Applicable Overtime Hours	The overtime hours associated with the worker compensation code.
Total Applicable Hours	The total hours associated with the worker compensation code.
Applicable Regular Wages	The regular wages associated with the worker compensation code.
Applicable Overtime Wages	The overtime wages associated with the worker compensation code.
Total Applicable Wages	The total wages associated with the worker compensation code.
Deduction Amount	The total deduction amount paid for the worker compensation code.
Benefit Amount	The total benefit amount paid for the worker compensation code.

Union Tab

By using this tab, you can keep track of all the benefit and deduction amounts linked with a union, as well as view information about linked applicable wages and applicable hours. The system creates one record for each combination of labor item and deduction and benefit code.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table 23. Table Columns
Column	Description
Union	The identifier of the union.
Labor Item	A labor item associated with the union pay rate.
Deduction Code	A deduction code associated with the union. You create and modify deduction codes on the Deduction and Benefit Codes (PR101060) form.
Deduction Calculation Method	The method to be used for determining the deduction amount.
Contribution Calculation Method	The method to be used for determining the contribution amount.
Applicable Regular Hours	The regular hours associated with the union.
Applicable Overtime Hours	The overtime hours associated with the union.
Total Applicable Hours	The total hours associated with the union.
Applicable Regular Wages	The regular wages associated with the union.
Applicable Overtime Wages	The overtime wages associated with the union.
Total Applicable Wages	The total wages associated with the union.
Deduction Amount	The total deduction amount.
Benefit Amount	The total benefit amount.

Certified Project Tab

By using this tab, you can keep track of all the benefit and deduction amounts linked with a certified project, as well as view information about linked applicable wages and applicable hours. The system creates one record for each combination of labor item and deduction and benefit code.

You cannot edit any settings on this tab for a paycheck or an adjustment created for an employee that has the Exempt from Certified Reporting check box selected on the General tab of the Employee Payroll Settings (PR203000) form.

This tab appears on the form only if the Construction feature is enabled on the Enable/Disable Features (CS100000) form.

The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.


Button	Description
View Deductions and Benefits	Opens the Certified Project Deduction and Benefit Packages pop-up panel where you can review and modify a list of deduction and benefit codes linked with the certified projects.

Table 24. Table Columns
Column	Description
Project	The identifier of the certified project.
Labor Item	A labor item associated with the project pay rate.
Project Task	A project task associated with the rate.
Applicable Hours	The total number of hours associated with the certified project.
Project Hours	The number of hours worked on the project.
Fringe Rate	A pay rate for the combination of the labor item and project task.
Benefit Rate Reducing the Fringe Rate	The benefit rate that contributes to the calculation of the fringe rate.
Calculated Fringe Rate	The calculated fringe rate.
Paid Fringe Amount	The paid fringe amount.

Table 25. Benefits Decreasing the Rate Pane
Column	Description
Deduction and Benefit Code	A unique identifier of a deduction and benefit code whose employer contribution settings the system uses to offset the fringe benefit rate.
Annualization Exception	A check box that indicates (if selected) that the system uses hours worked on the project to calculate the employer contribution rate instead of using the total hours worked during the pay period.
Annual Hours	The annual number of working hours.
Annual Weeks	The annual number of working weeks.
Applicable Hours	The total number of applicable hours associated with the deduction and benefit code.
Amount	The benefit amount.
Benefit Rate	A benefit rate applied to employee earnings, if the employee is a part of the project.

Table 26. Excess Pay Rate Calculation Pane
Column	Description
Earning Type Code	The identifier of the earning type.
Pay Rate	The actual pay rate for the combination of project, project task, and labor item.
Prevailing Wage	The prevailing wage associated with the combination of project, project task, and labor item.
Amount	The total amount of earnings, which is calculated as the number of applicable hours multiplied by the difference between the pay rate and the prevailing wage.
Annualization Exception	A check box that indicates (if selected) that the system uses hours worked on the project to calculate the employer contribution rate instead of using the total hours worked during the pay period.
Annual Hours	The annual number of working hours. No value is shown if the Annualization Exception check box is cleared.
Annual Weeks	The annual number of working weeks. No value is shown if the Annualization Exception check box is cleared.
Applicable Hours	The total number of applicable hours associated with the combination of project, project task, and labor item if the Annualization Exception check box is selected or the number of annual hours divided by the number of annual weeks if the Annualization Exception check box is cleared.
Benefit Rate	A benefit rate, which is calculated as the total amount of earnings divided by the number of applicable hours.

Financial Tab

This tab provides links to the general ledger system transactions created from the data in the Summary area. The tab is populated after the paycheck is released except for the direct deposit split.

Table 27. Link to GL Section
Element	Description
Batch Nbr.	The identifier of the GL batch that was created when the paycheck was released. If you click the batch number, the system brings up the batch for review on the Journal Transactions (GL301000) form.
Branch	The identifier of the branch for which the paycheck is issued. By default, the system uses the branch specified on the Employees (EP203000) form.
Original Document	For a voided paycheck it displays the link to the original paycheck.
Payment Batch Nbr.	The number of the payment batch associated with the paycheck.
View Direct Deposit Splits	Opens the Direct Deposit Splits dialog box where you can review the split between different bank accounts if the direct deposit payment method is used.

Table 28. Additional Details Section
Element	Description
Void Reason	The reason the original document has been voided. You can select a reason only for an unreleased paycheck of the Voiding Paycheck type. The following options are available: Printer Issue, Lost, Damaged, Stolen, and Error Correction.
Payment Ref.	The number of the printed check.
Employee Type	The type of employee employment, which determines the way the employee is compensated. The following options are available: Salaried Exempt: The employee is compensated based on their salary. Overtime hours are not allowed for this type of employee. For an earning detail line with overtime hours, an error message will be displayed until you delete the overtime record or change the employee type. Also, no overtime rules, if any are specified in the related payroll batch, will be applied to the document. Salaried Non-Exempt: The employee is compensated based on their salary, with overtime hours paid additionally. Hourly: The employee is paid based on an hourly rate for the hours worked. Other: The employee is compensated based on some other factor (for example, for each item produced).
Regular Amount to Be Paid	The annual salary of the employee divided by the number of pay periods that are associated with the pay group and the year for which the paycheck is created. The amount is calculated automatically when the Manual Amount check box is cleared. You can change the amount for an unreleased paycheck, in which case the Manual Amount check box becomes selected. This box appears only if Salaried Exempt or Salaried Non-Exempt is selected in the Employee Type box.
Manual Amount	A check box that indicates (if selected) that the amount specified in the Regular Amount to Be Paid box differs from the automatically calculated amount. If you clear this check box for an unreleased paycheck, the system inserts the automatically calculated amount in the Regular Amount to Be Paid box. This check box appears only if Salaried Exempt or Salaried Non-Exempt is selected in the Employee Type box.

Table 29. Direct Deposit Splits Dialog BoxIn this dialog box, you can review information about the amount sent to each bank account. The split is done during the paycheck calculation. The total amount in the split equals the net pay of the paycheck. On release, the system creates as many GL transactions as there are bank account lines specified in the employee payroll settings.
Column	Description
Account Nbr.	The employee’s bank account number that received the direct deposit. This column is displayed only if the US Payroll feature is enabled on the Enable/Disable Features (CS100000) form.
Type	The type of the account, which can be Checking or Savings. This column is displayed only if the US Payroll feature is enabled on the Enable/Disable Features (CS100000) form.
Bank Name	The name of the employee's bank for the account. This column is displayed only if the US Payroll feature is enabled on the Enable/Disable Features (CS100000) form.
Bank Routing Nbr.	The bank number for the account. This column is displayed only if the US Payroll feature is enabled on the Enable/Disable Features (CS100000) form.
Financial Institution Number	A unique three-digit code assigned to the bank or financial institution. This column is displayed only if the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form.
Bank Transit Number	A unique five-digit number used to identify the bank branch at which the employee opened their account. This column is displayed only if the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form.
Bank Account Number	A seven-digit code that identifies the account within the specified branch and bank. This column is displayed only if the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form.
Beneficiary Name	The name of the employee's beneficiary. This column is displayed only if the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form.
Amount	The amount directly deposited to the specified account.