PTO Banks

A check box that indicates (if selected) that the PTO bank should be accruing during the paycheck process.

You clear this check box to mark the PTO bank as inactive. If at least one employee has a few available and used hours associated with this PTO bank, you need to create an adjustment paycheck for each involved employee to empty the PTO bank before you can make this PTO bank inactive.

A check box that indicates (if selected) that tiered PTO rules can be defined on the Banding Rules tab so that employees may accrue or be eligible for different amounts of paid time off based on years of service.

A check box that indicates (if selected) that hours are accumulated only for the earning lines with the selected Certified check box in the released paycheck.

This check box is available only if the Construction feature is enabled on the Enable/Disable Features (CS100000) form.

A check box that indicates (if selected) that the system keeps track of both the number of hours and the amount for the PTO bank.

When this check box is selected, the following changes occur on the form:

• The GL Accounts tab appears on the form.
• The Disbursing Rules group of settings appears on the General tab.
• The Carryover Type setting on the General tab becomes automatically set to Total and non-editable.
• The Front-Loading Hours column on the Employee Classes tab also becomes non-editable.

The state of this check box cannot be changed if the PTO bank has already been used in the calculation of paid time off.

This check box appears only if the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form.

• Percentage: Enables you to specify in the Accrual % column on the Employee Classes tab the accrual rate to be used to accumulate hours for the PTO bank for employees of the particular employee class.
• Total Hours per Year: Enables you to specify in the Hours per Year column on the Employee Classes tab the number of hours that an employee of the particular employee class may accrue throughout the year. This number is divided by the number of pay periods, which is specified in the Number of Periods box on the Pay Periods (PR201000) form, to determine the number of hours included in a paycheck.
• Front Loading: Enables you to specify in the Front-Loading Hours column on the Employee Classes tab the number of hours that are added to the PTO balance of an employee on the transfer date, which is defined in the elements below this box.
• Front Loading and Percentage: Enables accrual of paid time off with a combination of the Front Loading and Percentage accrual methods.
• Front Loading and Hours per Year: Enables accrual of paid time off with a combination of the Front Loading and Hours Per Year accrual methods.

The way the transfer date is determined by the system. The transfer date is the date when the PTO bank resets. Depending on the configuration, the system may use this date to carry over accruals from one year to the next and to add front-loading hours to the PTO balance. In most common scenarios, custom-defined transfer dates align with the start of the calendar or fiscal year.

The following options are available:

• Anniversary Date: The system uses the individual employee's hire date, which is specified on the Employment History tab of the Employee Payroll Settings form, as the transfer date.
• Specific Date: You can specify a custom transfer date by using the Transfer Date group of elements, which appears below this box when you select this option.

A group of elements that enables you to enter a custom transfer date of the PTO bank.

This group of elements appears only if Specific Date is selected in the Transfer Date Type box.

• None: The system starts over to accrue hours every year and resets unused hours.
• Partial: The system carries over a number of hours accrued from the previous year. You specify how many hours to keep in the Carryover Amount box.
• Total: The system carries over all accrued hours from the previous year.

  If the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form and the Create GL Transactions on Accrual check box is selected in the Summary area of the current form, this option is selected by default and non-editable.

The rule that will be applied to the PTO bank when a final paycheck is calculated for an employee who is assigned this PTO bank.

The following options are available:

• Pay Balance (default): The PTO bank will be automatically disbursed.
• Keep Balance: The system will preserve the balance of the PTO bank associated with the employee profile.
• Discard Balance: The system will empty the balance of the PTO bank but not disburse it to the employee.

• Current Rate: The employee's pay rate specified in the paycheck.
• Average Rate: The employee's average pay rate through the year.

A check box that indicates (if selected) that the system does not put restrictions on the disbursing amount.

If the check box is cleared and a paycheck is being created for an employee of the class using the disbursing earning type that is linked to the PTO bank, the system will display an error message if the disbursing amount is greater than the amount associated with the sum of the available and accrued hours.

This check box is cleared and non-editable if the Disburse Only from Carryover check box is selected in the same row.

A check box that indicates (if selected) that only the carryover hours from the previous year can be used. If the check box is cleared, there is no restriction on the carryover hours.

This check box is cleared and non-editable if the Allow Negative Balance check box is selected in the same row.

The number of hours the system carries over to the following year.

This box is available only if Partial is selected in the Carryover Type box on the General tab.

The number of hours the system adds to the bank each year on the PTO bank's transfer date.

This column is not available if the Canadian Payroll feature is enabled on the Enable/Disable Features (CS100000) form and the Create GL Transactions on Accrual check box is selected in the Summary area of the current form.

The way the PTO bank accrues and disburses paid time off during an employee's probation period.

The following options are available:

• Accrued and Available: Time off is accrued and can be used during the probation period.
• Accrued but Not Available: Time off is accrued but cannot be used during the probation period.
• Not Accrued: No time off can be accrued or used during the probation period.

The rounding method that determines how employees' employment time is rounded during the transfer date or paycheck calculation, affecting the application of banding rules.

The following options are available:

• Round Up: Rounds up the number of years to the next whole number. For instance, with this option selected, 2.4 becomes 3.
• Round Down: Rounds down the number of years to the current whole number. For example, with this option selected, 2.4 becomes 2.

The employee class to which the banding rule is applicable.

If no settings exist for this class on the Employee Classes tab, the banding rule is not applied.

If no class is specified in this column, the rule is applicable to all employee classes listed on the Employee Classes tab.

The corresponding subaccount used with the expense account.

The box is displayed only if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form.

The corresponding subaccount used with the liability account.

The box is displayed only if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form.

The corresponding subaccount used with the asset account.

The box is displayed only if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form.