Synchronization Policies

Synchronization policies define the settings for synchronization between your Exchange Server and MYOB Advanced instances, such as the record types to be synchronized, the synchronization direction, and the way the synchronized records will be marked.

You can create different synchronization policies to meet the needs of the employees of your company. Rather than configuring synchronization individually for each employee, you define the synchronization policies and assign them to employees. Changing a synchronization policy changes the synchronization settings for all employees with this policy assigned.

Record Types

For a synchronization policy, you can select the types of records to be synchronized. The following table shows how record types are mapped between MYOB Advanced and Exchange Server.

Table 1. Supported Record Types
Record Types in MYOB Advanced Record Types in Exchange Server
Contact Contact
Email Email
Event Appointment/Meeting
Task Task

For more information, see Record Synchronization in MYOB Advanced.

Category

Any synchronization policy includes a category to be used to mark records exported from MYOB Advanced. A category includes a color and a word (or a phrase) that you have entered for the policy.

Synchronization Direction

A policy defines the direction for synchronization. You can select either unidirectional or bidirectional synchronization for tasks, contacts, and events. Email synchronization is bidirectional only.

Conflict Resolution

If a policy includes bidirectional synchronization of any type of records, you need to define how the system is to resolve possible conflicts that may arise if records of the corresponding type have been updated since the previous synchronization. You can give priority to records from a particular system, or you can choose to keep copies of records from both systems.

Contact Synchronization

For a synchronization policy that includes contact synchronization, you have to decide the following:

  • Which contacts will be synchronized: all the available contacts, or specific contact groups (such as the contacts associated with the user or the user's workgroup)
  • Whether a specific folder will be used for synchronized contacts

Email Synchronization

For a synchronization policy that includes email synchronization, you have to decide the following:

  • Whether a specific folder will be used to store synchronized emails
  • Whether a new contact is to be created each time an employee receives an email from an unknown address
  • Whether you want to synchronize attachments