To Enter a Refund for a Prepayment

  1. Open the Checks and Payments (AP302000) form.
    Tip: To open the form for creating a new record, type the form ID in the Search box, and on the Search form, point at the form title and click New right of the title.
  2. On the form toolbar, click Add New Record to add a new document.
  3. In the Type box of the Summary area, select Vendor Refund.
  4. In the Application Date box, select the date when the vendor refund was applied.
  5. In the Vendor box, select the vendor to be refunded.

    The system fills in the following boxes automatically with the default settings of the selected vendor: Location, Payment Method, and Cash Account. Review these settings, and make any needed changes.

  6. If needed, in the Payment Ref. box, enter the reference number of the vendor refund.
  7. On the Documents to Apply tab, add a prepayment or multiple prepayments on which the vendor refund is based as follows:
    • To add all applicable documents to the list, click Load Documents on the table toolbar.
    • To add one document or multiple documents to the list, do the following for each prepayment:
      1. On the table toolbar, click Add Row.
      2. In the Document Type column, select Prepayment.
      3. In the Reference Nbr. column, select a document.
  8. In the Payment Amount box of the Summary area, enter the total amount of the debit adjustment applied to the document.
  9. On the form toolbar, click Save and then Release to save and release the refund.

    The vendor refund now has the Closed status.