Time Tracking Configuration: To Configure Time Tracking in Projects

In this implementation activity, you will learn how to configure the system to track time spent on particular projects.

Attention: This activity is based on the U100 dataset. If you are using another dataset, or if any system settings have been changed in U100, these changes can affect the workflow of the activity and the results of the processing. To avoid any issues, restore the U100 dataset to its initial state.

Story

Suppose that you, as an administrative user of the SweetLife Fruits & Jams company, are configuring accounting for projects. The manager of the company has decided to track employee time spent on each project and bill the customer based on employee time spent on work related to the customer's project. The employees should report their working time on a weekly basis by using time cards.

You must configure the basic time tracking configuration and specify the time tracking settings in the project accounting preferences.

System Preparation

To prepare to perform the instructions of the activity, launch the MYOB Advanced website, and sign in to a company with the U100 dataset preloaded; you should sign in as system administrator by using the gibbs username and the 123 password.

Step 1: Reviewing the Basic Configuration for Time Reporting

Make sure the minimum required configuration for time reporting has been performed by doing the following:

  1. On the Enable/Disable Features (CS100000) form, make sure that the Advanced Financials feature is enabled.
  2. On the Earning Types (EP102000) form, review the default earning types. Make sure that the Billable check box is selected for the RG (Regular Hours) and OT (Overtime) earning types, which will be used for time tracking in projects.
    Note: If the Payroll feature is enabled on the Enable/Disable Features form, earning types are defined on the Earning Type Codes (PR102000) form.
  3. On the General tab of the Time and Expenses Preferences (EP101000) form (in the Time Reporting Settings section), make sure that Post PM and GL Transactions is specified in the Time Posting Option box.

Step 2: Reviewing the Basic Configuration for Project Accounting

Do the following to make sure the minimum required configuration has been performed for project accounting that relates to time tracking functionality:

  1. On the Enable/Disable Features (CS100000) form, make sure the Projects feature is enabled.
  2. On the Projects Preferences (PM101000) form, make sure of the following:
    • In the Visibility Settings section, the Time Entries and Expenses check boxes are selected.
    • In the Expense Account Source box, Labor Item is specified.
    • In the Expense Accrual Account Source box, Labor Item Accrual is specified.