Company Without Branches: To Configure a Company Without Branches

In this activity, you will learn how to enable the minimum set of features and define settings for a company without branches.

Story

Suppose that as an administrator, you are going to start configuring a new company without branches in MYOB Advanced. The company is going to use the default features. You need to enable these features and then you need to configure a company entity in MYOB Advanced for the SweetLife Fruits & Jams company, which at this time has only one office in New York.

Process Overview

In this activity, you will enable the minimum set of features on the Enable/Disable Features (CS100000) form. On the Companies (CS101500) form, you will create a company without branches and specify its settings. Finally, on the Currencies (CM202000) form, you will review the settings of the new company's base currency.

System Preparation

Before you start configuring a company without branches, sign in to a tenant with the out-of-the-box company as a system administrator with the admin username.

Step 1: Enabling the Minimum Set of Features

To enable the minimum set of features, do the following:

  1. Open the Enable/Disable Features (CS100000) form.
  2. On the form toolbar, click Enable to enable the default set of features, which are those for which the corresponding check boxes have been selected on the form. This set of features consists of Finance, Standard Financials, Centralized Period Management, Platform, Monitoring & Automation, Scheduled Processing, Workflow Automation, Authentication, Two-Factor Authentication, Google and Microsoft SSO, Active Directory and Other External SSO, OpenID Connect, Third Party Integrations, and Experimental Features.

In a production environment, after the features are enabled and before you proceed with implementation, you have to activate the MYOB Advanced license by using the Activate License (SM201510) form. In this activity, you are using MYOB Advanced under the trial license, which does not require activation and provides all available features.

Step 2: Defining a Company Without Branches

To configure the company without branches for SweetLife, do the following:

  1. Open the Companies (CS101500) form.
    Tip: To open the form for creating a new record, type the form ID in the Search box, and on the Search form, point at the form title and click New right of the title.
  2. In the Summary area, specify the following settings:
    • Company ID: SWEETLIFE
    • Company Name: SweetLife Fruits & Jams

    In the Company Type box, notice that Without Branches is selected; you will leave this default setting.

  3. In the Main Address section of the Company Details tab, specify the following address settings:
    • City: New York
    • Country: US - United States of America
    • State: NY - New York
  4. In the Base Currency Settings (Shared) section, specify USD - US Dollar in the Base Currency ID box.
    Note: The base currency you select for the first company in the tenant will be applied to all companies in the tenant. After you specify the base currency and save your changes, the base currency can be overridden until GL preferences are saved on the General Ledger Preferences (GL102000) form. After the GL preferences have been saved, the base currency cannot be overridden.
  5. In the Miscellaneous Settings (Shared) section, enter 2 in the Price/Cost Decimal Places box.
    Tip: If you later add additional companies to the tenant, the settings you specify in this area for the first company in the tenant will be applied to all companies in the tenant.
  6. On the form toolbar, click Save to save your changes.

On the same form, you can now create an actual ledger for the company you have created. For details, see General Ledger: To Create an Actual Ledger.

Step 3: Reviewing the Base Currency Settings

To review the settings of the company's base currency, which you specified in Step 2, do the following:

  1. Open the Currencies (CM202000) form.
  2. In the Currency ID box, select USD.
  3. In the Summary area, review the values in the Description, Currency Symbol, and Decimal Precision boxes for the base currency you selected for the company in Step 2.

    Notice that the Active check box is selected automatically and is unavailable for editing, indicating this is the base currency.