Vendor Payments for a Project: Related Report and Inquiry Forms

The following sections describe reports, inquiries, and forms you can review to gather information about payments for projects.

Note: If you do not see a particular report or form that is described, you may have signed in to the system with a user account that does not have access rights to the report or form. Contact your system administrator to obtain access to any needed reports or forms.

Reviewing Checks that Are Pending Printing

You can use the Checks Pending Printing (AP404000) form to review which checks have not been printed yet as of a specified pay date. You can initiate check printing on this form by clicking Print Checks on the form toolbar. The system navigates to the Process Payments / Print Checks (AP505000) form, where you can print checks.

Reviewing Vendor Documents

You use the Vendor Details (AP402000) form to review the accounts payable documents (bills, debit adjustments, credit adjustments, and payments) for a particular vendor.

By default, the form displays the list of open vendor documents (that is, those with the Open status), but you can add to the list closed documents and unreleased documents by selecting the Show All Documents and Include Unreleased Documents check boxes, respectively.

Running the Check Register Inquiry

You use the Check Register (AP404500) form to review the details of the checks that have been generated in the system. By using this inquiry form, you can find out whether a particular check number has been used and, if it has, for which AP check.

If you have reprinted a check with a new number or voided a check, the system does not allow this number to be reused. The inquiry displays the check numbers of all checks, including those have been reprinted or voided.