Manual Vendor Discounts: Implementation Activity

In this activity you will manually apply a discount that one of the vendors offers to your organization.

Story

The SweetLife Fruits & Jams company regularly buys billboard design, production, and installation services from one of its vendors, Blueline Advertisement agency (BLUELINE). The Blueline account manager has notified you that, as Blueline's preferred customer, you can now order the design of one billboard at a 10% discount.

Also, the billboards you commissioned Blueline to install before the New Year were not installed on time, so your Blueline account manager has also offered you a compensation in the amount of $200 off your next order.

On January 30, 2019, the marketing manager of SweetLife decided to order from Blueline Advertisement the design of a new billboard and the production of two billboards with the new design to be later installed in the city center. You need to create a bill for these items and manually apply the discounts offered by Blueline.

Process Overview

You specify a manual line discount or a manual document discount on the Bills and Adjustments (AP301000) form. To specify a manual line discount, on the Document Details tab, enter either a Discount Amount or a Discount Percent for the line. To specify a manual document discount, you enter the amount in the Discount Total box in the Summary area (if the Vendor Discounts feature is disabled), and in the Discount Amt. or Discount Percent (if the Vendor Discounts feature is enabled).

Before You Proceed

Before you start the exercise, do the following:

  1. Launch the MYOB Advanced website, and sign in as an accountant by using the johnson login and the 123 password.
  2. In the info area, in the upper-right corner of the top pane of the MYOB Advanced screen, make sure that the business date in your system is set to 1/30/2019. If a different date is displayed, click the Business Date menu button and select 1/30/2019. For simplicity, in this lesson, you will create and process all documents in the system on this business date.
  3. On the Company and Branch Selection menu, which is also on the top pane of the MYOB Advanced screen, make sure that the SweetLife Head Office and Wholesale Center branch is selected. If it is not selected, click the Company and Branch Selection menu to view the list of branches that you have access to, and then click SweetLife Head Office and Wholesale Center.

Create a Bill with Manual Line-Level and Document-Level Discounts

To create the AP bill for Blueline Advertising (BLUELINE) and apply a manual line discount and a manual document discount in it, do the following:

  1. Open the Bills and Adjustments (AP301000) form.
  2. On the form toolbar, click Add New Record, and specify the following settings in the Summary area:
    • Type: Bill
    • Vendor: BLUELINE
    • Date: 1/30/2019 (inserted by default)
    • Post Period: 01-2019
    • Description: Design and production of billboards - NY2019
  3. On the Document Details tab, click Add Row on the table toolbar, specify the following settings in the new line, and save your changes:
    • Branch: HEADOFFICE
    • Inventory ID: BILLBDESIG
    • Quantity: 1
    • Unit Cost: 1000
    • Discount Percent: 10
      Note: The Discount Percent field might be hidden from the table, so you might need to select it in the Column Configuration window.

    Note that the Unit Cost is specified because no vendor price is defined for design of a billboard in the system. If you have completed other activities on configuring vendor prices, the prices you configured in those activities might be suggested automatically.

    Here you have specified a 10% discount applicable only to a billboard design service.

  4. On the Document Details tab, click Add Row on the table toolbar, specify the following settings in the new line, and save your changes:
    • Branch: HEADOFFICE
    • Inventory ID: BILLBPROD
    • Quantity: 2
    • Unit Cost: 300

    Note that the Unit Cost is specified because no vendor price is defined for the production of billboards in the system. If you have completed other activities on configuring vendor prices, the prices you configured in those activities might be suggested automatically.

  5. On the Discount Details tab, in the only row, enter 200 in the Discount Amt. column.

    Notice that the Discount Total box in the Summary area now displays $200, which is the document discount that you have just applied. Line-level discounts decrease the amount of the line they are applied to and are not reflected in the Discount Total box.

You do not have to save or release the bill. You have started creating it only to see how manual discounts are applied.