Budget Based on Existing Budgets: General Information

In MYOB Advanced, you can create new budgets based on budgets that have already been created in the system and compare the budgets.

Note: The budgets based on which you can create a new budget can be uploaded to the system, created manually, or prepared based on another budget.

Learning Objectives

In this chapter, you will learn how to do the following:

  • Create a budget based on a budget that has been uploaded
  • Release the modified budget
  • Compare the original and modified budgets

Applicable Scenarios

You prepare a budget based on an uploaded budget in the following cases:

  • You want to create a version of the budget (an optimistic or pessimistic one) in the system
  • You want to create a budget for a new financial year and base the new budget on the budget for a previous financial year

You compare two budgets when you need to analyze company performance by comparing the actual expenses and revenues with the expected ones, and when you need to analyze and improve budget data for different years, branches, or companies.

Update of a Budget Based on an Uploaded Budget

You modify the settings of a simple budget on the Budgets (GL302010) form by preloading a budget that has already been created in the system and specifying the needed branch, ledger, financial year, and multiplier for a new budget. You then release the updated budget articles on the Release Budgets (GL505510) form.

Budget Comparison

To compare budgets, in the Summary area of the Budgets (GL302010) form, you ensure that the ledger and the financial year of the budget being prepared are selected in the Budget and Financial Year boxes, respectively. In the Compare to Ledger and Compare to Year boxes, you select the ledger and the financial year of the budget needed for comparison. If the organization consists of multiple companies or branches, you can compare the budgets of different companies or branches by selecting the branches to compare in the Branch and Compare to Branch boxes.

After you have specified the required ledger, financial year, and branch (if applicable) in the table, the system adds a row to each budget article being prepared that shows the amounts of the budget of the compared ledger and financial year.

Note: If a budget ledger is used for comparison, only the released amounts of the budget articles are shown in the table.