Joint Payments: Related Reports and Dialog Boxes

In the following sections, you can find details about the reports and dialog boxes you may want to review to gather information about the joint payments.

Note: If you do not see a particular report or form that is described, you may have signed in to the system with a user account that does not have access rights to the report or form. Contact your system administrator to obtain access to any needed reports or forms.

Reviewing the Vendor's Balance

After a bill has been released, you can review the vendor's balance on the AP Balance by Vendor (AP632500) form. On this form, you select Open Documents in the Report Format box and specify the needed financial period.

In the report, you can review open documents and vendor balances at the end of the period, grouped by vendor and by AP account. When you release a bill or an adjustment, the system updates the vendor balance. Vendor Documents Total is the total amount of all open documents of the vendor.

Reviewing Checks that Are Pending Printing

You can use the Checks Pending Printing (AP404000) form to review which checks have not been printed yet as of a specified pay date. You can initiate check printing on this form by clicking Print Checks on the form toolbar. The system navigates to the Process Payments / Print Checks (AP505000) form, where you can print checks.

Reviewing Joint Payments for a Bill

You can find the list of the joint payments that have been prepared for a joint bill on the Joint Amount Application tab of the Bills and Adjustments (AP301000) form. For each joint payment, the reference number of the related payment document is shown in the Payment Ref. column and the current status of the payment is shown in the Status column.

Creating a Joint Payment Manually

You can create a payment for a joint bill directly on the Checks and Payments (AP302000) form. On this form, you first create a payment to the main vendor and then click the Add Joint Payee button on the table toolbar of the Documents to Apply tab. In the Select Joint Payee dialog box, which opens, you select the line or lines to be paid for the joint payee vendor, and you click Add & Close to add these lines to the bill.

You can add to each payment document lines of only one particular joint payee vendor; the system shows this joint payee vendor in the Joint Payee Name box in the Summary area of the form.