Tax Report Configuration: To Create a Tax Report for Sales Taxes

By performing this implementation activity, you will learn how to configure the content of a tax report for sales taxes, and to specify the rules of accumulating the data in the report lines.

Story

Suppose that the Colorado State Department of Revenue agency, to which the Muffins & Cakes company is going to report taxes, requires that the tax report includes the following lines:

1. Taxable Sales: Accumulates the total amount of sales subjected to sales tax and processed in the tax period
2. Total Tax: Accumulates the total sales tax amount of AR documents processed in the tax period
3. Exempt Sales: Accumulates the total amount of tax-exempt sales processed in the tax period
4. Gross Sales: Accumulates the total amount of sales (excluding the tax amounts) processed in the tax period (that is, Taxable Sales + Exempt Sales)
5. Tax on Purchases: Accumulates the total amount of purchases subjected to sales tax and processed in the tax period

Acting as an implementation consultant, you need to configure the tax report to meet the requirements of the tax agency.

Configuration Overview

In the U100 dataset, the following configuration tasks have been performed to prepare the system for this activity to be performed:

• On the Vendors (AP303000) form, the COTAXDEP vendor has been created and configured as a tax agency. For details, see Tax Agency: To Set Up a Tax Agency for Sales Taxes.

Process Overview

In this activity, you will prepare the tax report by doing the following:

1. You will create a tax report for the needed tax agency and add lines to it on the Reporting Settings (TX205100) form.
2. You will add reporting groups on the Reporting Groups tab of the Reporting Settings form.
3. On the Reporting Groups (TX205200) form, you will specify the report lines that should be updated by the taxes associated with each reporting group.
4. On the Reporting Settings form, you will review the calculation rule for one of the report lines added automatically by the system.

The following diagram illustrates how the taxes will be accumulated in the tax report that you will configure in this activity.

System Preparation

Before you begin to configure the tax report, do the following:

1. As a prerequisite activity, configure the COTAXDEP tax agency as described in Tax Agency: To Set Up a Tax Agency for Sales Taxes.
2. Launch the MYOB Advanced website, and sign in to a company with the U100 dataset preloaded.
3. To sign in as an administrator, use the following credentials:
   • Username: gibbs
   • Password: 123

Step 1: Creating a Tax Report and Adding Report Lines

To create a tax report and add report lines to it, proceed as follows:

1. Open the Reporting Settings (TX205100) form.
2. In the Tax Agency ID box, select COTAXDEP.
3. On the Report Lines tab, for each line of the tax report to be added, click Add Row on the table toolbar and specify the appropriate settings (listed below) in the row:

   Report Line Order (added by default)	Description	Update With	Update Rule	Net Tax	Hide Report Line
   1	Taxable Sales	Taxable Amount	+Output-Input	Cleared	Cleared
   2	Tax Total	Tax Amount	+Output-Input	Selected	Cleared
   3	Exempt Sales	Taxable Amount	+Output-Input	Cleared	Cleared
   4	Gross Sales	Taxable Amount	+Output-Input	Cleared	Cleared
   5	Tax on Purchases	Tax Amount	+Input-Output	Cleared	Selected

   Because you selected the Net Tax check box for the Tax Total report line, the amount accumulated in this line will be used as the document amount in the tax bill generated by the system for the tax agency.

4. On the form toolbar, click Save to save the report.

Step 2: Adding Reporting Groups to the Report

To add reporting groups to the newly created tax report, while you are still viewing the report on the Reporting Settings (TX205100) form, proceed as follows:

1. On the Reporting Groups tab, for each line to be added, click Add Row on the table toolbar and specify the appropriate settings (listed below) in the row:
   • Name: Taxable, Group Type: Output

     You will assign to this group the DENTAX tax with a 8.310% rate, which will apply to taxable items sold in Denver, Colorado.

     Note: You use the Output type for output taxes that are collected from customers and paid to a tax agency.
   • Name: Exempt, Group Type: Output

     You will assign to this group the DENEXEMPT tax with a 0% rate, which is needed to report tax-exempt sales.

   • Name: Input, Group Type: Input

     You will assign to this group the DENTAX tax with a 8.310% rate, which will be applied to purchase of taxable items in Denver, Colorado.

2. On the form toolbar, click Save to save your changes.

Step 3: Specifying the Report Lines to be Updated

To specify which report lines will be updated with taxes, proceed as follows:

1. While you are still viewing the report on the Reporting Settings (TX205100) form, in the table on the Reporting Groups tab, click the row for the Taxable group, and on the table toolbar, click Group Details.
2. On the Reporting Groups (TX205200) form, which opens, for each line to be added, click Add Row on the table toolbar, and specify the appropriate settings (listed below) in the row:
   • Report Line: 1 - Taxable Sales
   • Report Line: 2 - Tax Total
   • Report Line: 4 - Gross Sales
3. On the form toolbar, click Save to save your changes.

   The taxes that you will assign to the Taxable reporting group will be included in report lines 1, 2, and 4.

4. In the Reporting Group box of the Summary area, select 2 - Exempt.
5. For each line to be added, on the table toolbar, click Add Row, and specify the appropriate settings in the added row:
   • Report Line: 3 - Exempt Sales
   • Report Line: 4 - Gross Sales
6. On the form toolbar, click Save to save your changes. The taxes that you will assign to the Exempt reporting group will be included in report lines 3 and 4.
7. In the Reporting Group box, select 3 - Input.
8. On the table toolbar, click Add Row, and in the Report Line column of the row, select 5 - Tax on Purchases.

   The tax that you will assign to this report line will not be included in the tax report, because this line is marked as hidden.

9. On the form toolbar, click Save to save your changes.

Step 4: Reviewing the Calculation Rule for a Report Line

To review the calculation rules for a report line, proceed as follows:

1. Open the Reporting Settings (TX205100) form.
2. In the Tax Agency ID box, select COTAXDEP.
3. On the Report Lines tab, review the Calc. Rule column for report line 4.

   The system has automatically updated the calculation rule for report line 4, based on the reporting group settings that you have specified. You have configured the reporting groups so that the 1 - Taxable Sales line is updated by the taxes included in the Taxable Sales group, the 3 - Exempt Sales line is updated by the taxes included in the Exempt Sales group, and the 4 - Gross Sales line is updated by the taxes that are included in the Taxable Sales or Exempt Sales group. As a result, the amount of the aggregate line 4 is calculated as the sum of the amounts in lines 1 and 3.