Module Implementation and Setup

Learn about the tasks for implementing and setting up the Cash Management module.

Define and Analyse Current Business Requirements

Review your current business processes. Analyse your requirements to determine how Greentree Desktop should be set up to support your business needs.

You should also review your existing reports to determine how reports will meet your needs.

Your Greentree consultant can help you prepare your business requirements definition, and help you to understand how Greentree Desktop satisfies your process requirements.

Activate Cash Management Module

For each company in your system that uses Cash Management, ensure that the Cash Management module is selected in the Modules in Use tab on the Company Maintenance form.

Set Up Cash Management Analysis Codes

Define the cash analysis codes you use in your system so that you can conduct an analysis of receipts and payments as required, using the codes assigned to transactions. Analysis codes are defined on the Analysis Code Maintenance form.

Set Up Bank Accounts

Before you set up a bank account, define the general ledger account that are assigned to the bank. To assign a non-local currency to a general ledger bank account, you must also first set up the currency codes, and assign them to the general ledger bank account(s). Set up your bank accounts on the Bank Account Maintenance form.

You can enter details for your last statement for the bank you are setting up — for example:

Last statement number, date, and closing balance.
Month-end and year-end opening balances.
Unpresented cheques (you can enter the detail for each cheque that is unpresented).
Unpresented deposits (you can enter the detail for each deposit that is unpresented).

The entries you make default to the Bank Statement Entry form when you enter your first reconciliation in Greentree Desktop. The balances do not update to the general ledger, they are used specifically to provide information about the reconciliation. You must make sure your general ledger bank account opening balance is the same as the closing balance you enter here.

Assign Cash Management Module Control Defaults

Specify cash management default options and parameters on the Module Control form. You may also assign a default cash analysis code in Accounts Payable and Accounts Receivable Module Control forms, and to individual customers and suppliers. This code defaults to payment and receipt transactions for these modules.

Define Other Cash Management Parameters

You can set up this additional information, as required, to support your business processes:

Develop Procedures Documentation and Train Users

When you have set up the Cash Management module to meet your business needs, you should update your process and procedures documentation as required, if the process or function differs from your existing system. You should train key people in your organisation to use the Cash Management module.