Analysis Code Budget Maintenance

Use this form to set up budgets for an analysis code and bank combination. You can use that information to report on variances between actual and budgeted values for transactions assigned to specific analysis codes.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Code

Enter or select a unique code, up to 10 alphanumeric characters for the budget. More than one budget can be prepared for each year.

Description

Enter a description, up to 30 alphanumeric characters for the budget.

Note: If you are setting up a budget for the first time, you must save and recall the budget before you can enter details.

Table (budget year)

Use this table to view and select a budget year. When you've edited a budget year, its status is set to open. You can set it to closed if to make the budget read-only.

View/edit budget year

Click this button to enter budgets for individual analysis codes, banks and years.

To enter budget details, select the year in the table, and click View/edit budgets. The Budget Number and Description default to this form in read-only format. Select the bank code that the budget is for, and the analysis code that budget values are entered for.

Negate values

Select this option if the budget values you are entering would normally be edited in the ledger as credit (negative) values, but you want to enter them as positive numbers. If an expense analysis code is selected, this option defaults to being selected.

Spread Value

Select this option to enter a total value for all periods, and allow Greentree Desktop to spread the value evenly across each period.

If you don't select this option, enter the budget value for each period into the table. If you have selected the option to spread the value, you can change the value in the table.

Budget table

When the bank and analysis code have been selected, this table displays the periods for the year you are entering a budget for. You can enter a value into the table under the Value column heading.

Greentree calculates the year-to-date value and displays it in the Value YTD column. The total value of the budget for all periods displays in read-only format in the Value field.