Standing Transaction Maintenance

Use this form to enter details of transactions entered on a regular or periodic basis, such as regular accrual journals. If you are not using the Accounts Payable or Accounts Receivable modules, use this form to set up repeating payments and receipts, such as rent received, hire purchase payments, wages, and the like. You can enter an unlimited number of lines for each standing transaction.

When you've created standing transactions, you can use the GL Update Standing Transactions form to generate the transactions automatically. Greentree Desktop applies tax changes to the generated transactions and updates the standing transaction to reflect them.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Type

Select the type of transaction you are entering, from one of:

GL Payment
GL Receipt
GL Journal

In addition to standard detail required to set up each relevant transaction type, this information is required to support standing transactions:

Frequency type

Select the frequency type for the transaction to calculate the Next action date for the transaction:

Day
Last day of month
Last day of period
Month
Week
Year

Frequency

Select the frequency for the transaction. This is used with the Frequency type to calculate the next action date for the transaction. For example, if the Frequency type is Week and the Frequency is 2, then Greentree Desktop expects this transaction to be processed once every two weeks.

If the transaction is created on 15/09/19, Greentree Desktop increments the Next Action Date for this standing transaction to 29/09/19, and makes it available for selection on or after that date next time you access the Update Standing Transactions form.

Update details

Select Fixed to indicate that the value of the transaction remains fixed each time the transaction updates. Select Variable to indicate that the value of the transaction may change each time it is updated.

Select this option to adjust the value of the standing transaction before creating it using the Update Standing Transactions form. This includes any changes to tax rates.

Start/End dates

These dates default to today's date but you can override it to any dates beyond today. Standing transactions are selected for inclusion on the General Ledger Update Standing Transactions form if the current date is between the Start date and the End date specified for the transaction.

Next action date

This date is calculated using the Start date, Frequency, and Frequency type. You can change the date. If the next action date for a standing transaction is equal to, or before the current date, the transaction is available for inclusion using the Update Standing Transactions form.

You can copy a standing transaction by clicking the Copy icon on the toolbar. This clears the header detail, leaving only default information, and retains the line detail of the transaction selected when you copied it or the line detail of the transaction selected when you copied it.

Note: To print a report of standing transactions that have been set-up (with options to filter based on specified criteria), use the Cash Management Standing Transaction Listing report.