Invoice Entry

Use this form to enter customer invoices. You can enter invoices using this form, or generate them from a sales order if the Sales Order module is in use.

An invoice header is created for the customer before entering line details.

When you've entered header information, you can add the following line types to an AR Invoice:

General Ledger (GL Line)

This line type is used to credit an amount to a general ledger account.

Non-Stock (NS Line)

This line type is used to enter invoice lines relating to non-inventory sales. Such sales are represented by user-defined AR non-stock codes. The transaction will credit the general ledger account assigned to the non-stock code.

Inventory (IN Line)

This line type is used for the sale of inventory items if the Inventory module is in use.

How item balances update is determined by the transaction type used in the line.

If the Sales Order module is in use, invoices for inventory lines will be generated (from the sales order or packing slip). In this case, the inventory on hand balance is reduced when the item is picked and confirmed.

Inventory unit prices default to invoice lines from the Inventory module, using the hierarchy outlined in Inventory Price Hierarchy. However, prices may be overridden when the invoice line is entered.

Note: If an invoice is generated from the Sales Order module, the Accounts Receivable Module Control option Invoices from sales orders read only determines whether the invoice can be subsequently edited or not.

Job Cost (JC Line)

This line type is used for a sale relating to a job if the Job Cost module is in use.

When a JC invoice line is saved, the job updates based on the sale price. The transaction will credit the general ledger account that is specified for the job sales code assigned to the line.

Tax Adjustment (TX Line)

This line type is used for adjusting output tax value. The transaction will credit the output tax account specified on the GL Module Control form.

Text Only (TO Line)

Use this line type to create a notation invoice line. The invoice line has no value, but you can enter a narration on the line. No general ledger postings are for this line type.

Before entering invoice lines, enter the invoice header information.

If the option to Add credit card payment details on invoice is selected in Accounts Receivable Module Control, and the option to Use credit card is selected on the Customer Credit Card Maintenance form for the customer, you can select an additional tab on the AR Invoice Entry form.

Note: If you are using the Sales Order module, you can generate invoices using the SO Generate Invoices form. You can also generate invoices from the Sales Order Entry and Packing Slip Maintenance forms.