GL Line

Use this line type to credit an amount to a general ledger account.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Line type

Select the General Ledger line type.

Tax type

This is taken from the customer, but you can change it. The tax type determines how tax displays and is calculated on the line.

If you select:

Inclusive, Greentree Desktop assumes the price entered into the line is inclusive of tax, and calculates the tax and total values.
Exclusive, Greentree Desktop assumes the price entered into the line does not include tax, and calculates the tax and total values.

Tax code

This option uses the hierarchy outlined on the Tax Code Hierarchies form. You can change it only if the option to Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. It determines the percentage of tax associated with the line to calculate a tax value.

Company

The default value is the company you are logged into, but you can change it if the invoice is for a different company.

GL Account

Select the general ledger account using either the Account, Short code, or Description. This is the account that is credited when the invoice line is saved.

Subcode

Enter a subcode associated with the general ledger account. You can use a subcode to create dissection among transactions, so that you can summarise report information at a subcode level.

You can sub-total values based on subcode. You can also create a customised report, or run a query to output transactions summarised by subcode.

Quantity account

This is a read-only field that defaults as selected if the general ledger account selected is a quantity account.

Quantity

If the general ledger account is a quantity account, enter the quantity for the line.

Price

Enter the price for the line.

Discount %

This field displays using the default invoice discount, but you can change it. The line discount value is calculated based on this percentage.

Discount

Greentree calculates this using the discount percentage, although a manual amount can be entered as an override. If this occurs, the discount percentage recalculates using the discount value entered here.

Tax %

This field displays using the tax code selected for the line, although you can change it only if the option to Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. The line tax value is calculated based on this percentage.

Note: This percentage updates if you change the tax value.

Tax

Greentree calculates this using the tax percentage, although a manual amount can be entered as a change only if the option to Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. If this occurs, the tax percentage recalculates using the tax value entered here.

Total

This field is calculated by Greentree Desktop using the formula (quantity x price) - discount value.

Narration

Enter a narration for the line. If a narration is entered for the first line, it also defaults to the second and subsequent lines. You can change or delete it, and the narration for subsequent lines uses the edit. This narration prints on the AR invoice.

Add line

Click this button to save the current line, and continue to enter a new line.

Note: If the any of the Transaction Analysis modules are in use, you can also need to assign branch(es) to transaction trees while entering this type of transaction.