Main Tab

This tab contains general settings for the General Ledger module.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Use batches

Select this option to use batch control when entering general ledger and cash management transactions.

Allow duplicate receipt numbers

This option is enabled if batches are in use. Select this option to indicate that duplicate receipt numbers are allowed, as long as they are not for transactions belonging to the same batch.

If the option is not selected, you cannot use the same receipt number across batches and an error message displays.

Use Masterfile Audits/Last Journal Number

Select this option to record audit trails for this module. If you select this option, Greentree Desktop records the masterfile changes by user.

Default document number

Select this option to default document numbers on the General Ledger Journal Entry form. Select this option to enter a number into the next field to indicate the document. The number displayed increments to the next number used.

Calendar

Specify the calendar that determines the ageing and period end dates for the general ledger.

Hotprint Enabled

Select this option to enable the hotprinting of payment documents from the General Ledger Outwards Cash form to your local printer.

This is option is enabled if the Cash Management module is not in use.

Maintain source tran tree postings

Select this option to synchronise general ledger journal lines and source document line items when tree branch reallocations are made using the Transaction Tree Assignment form.

Use Foreign Currency Rounding

Select this option if any rounding from foreign currency transactions, which are less than or equal to the Value up to amount, are adjusted into the control account. If deselected, the rounding always posts to the foreign currency rounding account.

Value up to

Enter the maximum rounding amount to adjust into the control account.

FC Rounding Account

Enter the general ledger account to update with foreign currency rounding if Use Foreign Currency Rounding is not selected, or if it is selected and the rounding is greater than the Value up to.

Retained Earnings Account

Enter the general ledger account to update with the retained profit or loss. You can nominate only one retained earnings account for a company and it cannot contain wildcards.

Note: If the Quad Accounting function is in use, these options display on the form:

Use Multiple Retained Earnings

You can have multiple retained earnings for each logical company.

Mask

Enter the Quad Accounting mask for the multiple retained earnings. The segment that represents the logical company is masked and the remaining segments filled with the detail for the retained earnings account.

For example, assuming:

Four segments.
Quad segment is the first segment.
Retained earnings natural account is 8020.

The mask could be:

*.SY.SLS.8020

Suspense Account

Enter the general ledger account to update if errors are encountered while posting to other accounts if transactions do not balance, or a valid account cannot be found. You can nominate only one suspense account for a company and it cannot contain wildcards.

Input Tax Account

Enter the general ledger account to update with tax on any purchases. This is referenced in a hierarchy to determine the account to which input tax values are posted to.

For transactions:

For a supplier, the supplier's tax control account is used first, otherwise this account is used.
That are not for a supplier, the input tax account of the bank is used first, otherwise this is the default account.

Output Tax Account

Enter the general ledger account to be updated with tax on any sales. This is referenced in a hierarchy to determine the account to which output tax values are posted to. For transactions for a customer, the customer's tax control account is used first, otherwise this account is used.

For transactions that are not for a customer, the output tax account of the bank is used first, otherwise this is the default account.

Remittance Address

This field enabled if the Cash Management module is in use.

The defaults are assigned on the Cash Management Module Control form.

Cheque Form

This field is enabled if the Cash Management module is in use.

The defaults are assigned on the Cash Management Module Control form.