Main Tab

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This tab contains information about AR reports and miscellaneous options.

Minimum interest charge

Enter the minimum amount for which interest invoices are created when processing overdue interest on accounts.

Minimum statement amount

Enter the minimum balance a customer must have for a statement to be printed for them. To print all statements, enter 0.00.

Statement form

Select the form to use when printing statements. The default value is AR Statement - L, but you can override it to a different invoice format. The L suffix on forms indicates that the form is formatted for a laser printer. The D suffix represents dot-matrix formats, and the LF suffix represents line-flow.

Invoice form

Select the form to use when printing invoices. The default value is AR Invoice with B/O qty - L, but you can override it to a different invoice format. The L suffix on forms indicates that the form is formatted for a laser printer. The D suffix represents dot-matrix formats, and the LF suffix represents line-flow.

Credit note form

Select the form to use when printing credit notes. The default value is AR Credit Notes - L, but you can override it to a different invoice format. The L suffix on forms indicates that the form is formatted for a laser printer. The D suffix represents dot-matrix formats, and the LF suffix represents line-flow.

Receipt form

Select the default AR Receipt form. This is used when hotprinting from the AR Receipts Entry form, and when the report runs from the Reports menu.

Statement address

Select the address to be printed on the statements. This can be the company or branch address, or you can select a pre-printed form option which enables you to print statement details to a pre-printed form with your own letterhead or details, and the like.

Invoice/credit address

Select the address to be printed on the invoices and credit notes. This can be the company or branch address, or you can select a pre-printed form option which enables you to print statement details to a pre-printed form with your own letterhead or details, and the like.

Refund cheque form/Refund remittance form

See Accounts Receivable Module Control - AR Refunds.

Invoice message

Enter a message which prints on every customer's invoice, up to 2000 characters.

Tax inclusive/exclusive

Select one of these options to indicate whether transaction line totals display inclusive or exclusive of tax.

Use AR control account as journal default

Select this option to use the AR Control Account specified in General Ledger Module Control as the default account when entering an AR Journal.

If you don't select this option, you can specify an alternative account during journal entry. Either way, this is a default only and you can change this option when a journal is entered.

Use sales analysis

Select this option to activate sales analysis features in the AR module. When you select this option, the Sales Analysis tab is enabled on the Module Control form.

Use foreign currency

Select this option if you are going to use foreign currency in the AR module.

Note: Once foreign currency transactions have been created, this option cannot be changed.

Create journal/credit note exchange variances

This option will only appear if foreign currency is in use.

Select the option to create foreign currency exchange variances for AR journals and AR credit notes.

Use batches / Use batch as posting date

Select this option to use batch control when entering transactions. Learn how batches interface with transaction entry.

Ignore branch default at AR entry

This option is enabled if Use batches is not selected. If you select this option, the default branch assigned in Module Defaults is ignored when a new customer is created on the AR Customer Maintenance form, and when entering the first transaction within a system batch.

Allow duplicate receipt numbers

This option is enabled if batches are in use. Select the option to indicate that duplicate receipt numbers are allowed, as long as they are not for transactions belonging to the same batch. If the option is not selected, you cannot use the same receipt number across batches and an error message displays.

Default invoice salesperson to credit note

Select this option if want the invoice salesperson to default to the credit note, when a credit note is created from the invoice. If this option is not selected, the credit note salesperson is default from Customer Defaults.

Use master file audits/last journal number

Select this option to generate audit trail reports to track masterfile changes.

Invoices from sales orders read only

Select this option if you do not want to enable users to modify invoices that are automatically generated from sales orders.

Allow FREE to update last invoice number

Select this option if you want the gtARInvoice FREE function to update the last invoice number when invoices are generated in Greentree Desktop.

Hotprint enabled

Select this option to enable users to print invoices and credit notes from the AR Invoice and AR Credit Note Entry forms.

Add credit card payment details on invoice

Select this option to enable fields on the AR Invoice form in which you can nominate a payment method and/or assign credit card information during invoice entry. If the option to Use credit card is selected for any customer on the Customer Credit Card Maintenance form, this option is selected automatically.

Refunds only allowed for credit balance

For details, see Accounts Receivable Module Control - AR Refunds.

Unapplied refunds allowed

For details, see Accounts Receivable Module Control - AR Refunds.

Age By

This shows the current method of aging debt. To change this, run the Change AR Aging Method script. The options are

• Posting Date - The document posting date determines the age bucket
• Payment Due Date (Method 1) - The payment due date determines the age bucket
• Payment Due Date (Method 2) - This defers from method 1 by aging all items with a due date equal to and later than the current period as current. Only documents with a posting date later than the current period are included in the future balances.

These tables show the impact of each option and assume all invoices are unpaid. The second set of tables shows the impacts if reports were retrospectively run in May (when all the transactions exist and are unpaid). The only difference is the future value.

Retrospective Reporting in May

• Prepare Statements
• AR Statement
• AR Invoice
• AR Credit Note
• AR Receipt Report
• Cross Functional Hotprinting

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