NS Line

Use this line type to enter invoice lines relating to non-inventory sales. Such sales are represented by user-defined AR non-stock codes. The transaction credits the general ledger account assigned to the non-stock code.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Line type

Select the Non-stock Code line type.

Tax type

This is taken from the Customer Maintenance form, but you can change it. It determines how tax displays and calculated on the line. If Inclusive is selected, Greentree Desktop assumes the price entered into the line is inclusive of tax, and calculate the tax and total values.

If Exclusive is selected, the system assumes the price entered into the line does not include tax, and calculate the tax and total values.

Tax code

This uses one of the tax code hierarchies. You can override it only if the option to Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. It determines the tax percentage associated with the line so a tax value can be calculated.

Code

Select the non-stock code using either the code or description.

Subcode

Enter a subcode associated with the general ledger account. A subcode can be used to create dissection among transactions, so that you can summarise report information at a subcode level.

The GL Transaction Listing form has the option to sub-total values based on subcode. In addition, you could create a customised report, or run a query to output transactions summarised by subcode.

G/L Account / Description

These default in read-only format to the general ledger account/description associated with the selected non-stock code. This is the general ledger account that is credited with the line value when the invoice is saved.

Quantity

Enter the quantity for the line.

Price

This is taken from AR Non-Stock Code Maintenance using the code selected. You can change it.

Discount %

This field displays using the customer's default invoice discount, but you can change it. The line discount value is calculated based on this percentage.

Note: The percentage updates if the discount value is overridden.

Discount

Greentree calculates this using the discount percentage, although you can enter an amount to use as an override. If you enter a change amount, the discount percentage recalculates using the discount value entered here.

Tax %

This field displays using the tax code selected for the line, although you can enter an amount to use as a change only if the option to Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. The line tax value is calculated based on this percentage.

Note: The percentage updates If the tax value is overridden.

Tax

Greentree calculates this using the tax percentage, although you can enter an amount to use as a change only if the option to Allow tax rate/amount change is selected for the code on the Tax Code Maintenance form. If this occurs, the tax percentage recalculates using the tax value entered here.

Total

This field is calculated by Greentree Desktop. using the formula (quantity x price) - discount value.

Narration

Enter a narration for the line. If a narration is entered for the first line, it defaults to the second and subsequent lines. You can change or delete it, and the narration for subsequent lines uses the edit. This narration prints on the AR Invoices report.

Add line

Click this button to save the current line if you are entering using the form, and continue to enter a new line.