Purchasing Services for Projects: Generated Transactions
When you process an accounts payable bill for a project, on release of the AP bill, the system generates the GL and project transactions described in the following sections.
GL Transactions Generated on AP Bill Release
When an accounts payable bill is released, the system creates a batch of the general ledger transactions shown in the following table.
| Account | Source of Account | Debit | Credit |
|---|---|---|---|
| Accounts payable account | Vendor | 0.00 | Amount |
| Expense account | Item | Amount | 0.00 |
On the Financial tab (Link to GL section) of the Bills and Adjustments (AP301000) form, you can click the link in the Batch Nbr. box to view the details of the batch on the Journal Transactions (GL301000) form.
Project Transaction Generated on AP Bill Release
When a batch of general ledger transactions is created on release of an accounts payable bill, the system also generates the project transaction shown in the following table.
| Debit Account | Credit Account | Source of Account | Amount |
|---|---|---|---|
| Expense account | Empty | GL transaction | Amount |
You can review the created project transaction on the Project Transaction Details (PM401000) form. In the Selection area of this form, you select the project in the Project box. In the table, you can find the project transaction created on release of the accounts payable bill by the reference number of the AP bill in the Orig. Doc. Nbr. column.