Conversion of a Simple Budget into a Hierarchical Budget: General Information

With MYOB Advanced, if your company needs hierarchical budgets, you can either configure a tree and create a budget based on the tree or you can convert an existing single-level budget into a hierarchical budget.

Tip: Modifications of the budget tree do not affect existing budgets, so you can modify the tree at any time.

Learning Objectives

In this chapter, you will learn how to convert a simple budget into a hierarchical budget.

Applicable Scenarios

If simple budgets have been kept in the system, and then the budget tree has been configured on the Budget Configuration (GL205000) form, you may want to convert the simple budgets to hierarchical budgets, so you can have budgets with greater detail and with restricted access to particular nodes for certain groups of users.

Conversion of Simple Budgets to Hierarchical Budgets

If you have created single-level budgets before you configured the budget tree, you can convert each single-level budget to a hierarchical budget based on the budget tree that has been configured on the Budget Configuration (GL205000) form.

To convert a single-level budget to a hierarchical budget, on the Budgets (GL302010) form, you select an existing single-level budget and click Manage Budgets on the form toolbar. In the Manage Budget dialog box, you select the Convert Budget Using Current Budget Configuration action and click OK. The system converts the current single-level budget by using the budget tree from the Budget Configuration form.

Important: After a simple budget has been converted to a hierarchical budget, the changes are irreversible—that is, the budget cannot be converted back to a simple budget.