To Link Deferral Schedule to Document

You use the Deferral Schedule (DR201500) form, which you access by clicking Add New Deferral Schedule on the Deferral Schedules (DR201510) form, to create a deferral schedule for a selected document.

Note:
To open any form, you can navigate to it or search for it (by its name or by its form ID without periods). For more information about search capabilities, see Search.

To Link a Deferral Schedule To a Document

  1. Open the Deferral Schedules (DR201510) form.
  2. On the table toolbar, click Add New Deferral Schedule.
  3. In the summary area of the form that opens, specify the following parameters:
    1. In the Doc. Type box, select the type of the document that requires a deferral.
    2. In the Ref. Nbr. box, select the document by its reference number.
    3. In the Line Nbr. box, select the line of the document with the amount for which you want to schedule recognition.
    4. Optional: On the form toolbar, click View Document to make sure that you have selected the document correctly and specified the appropriate line number (if applicable).
  4. In the Components table, click Add Row on the table toolbar, and do the following:
    1. In the Component ID column, leave < NONE>, or select a required component (by its ID).
    2. In the Deferral Code column, specify the deferral code to be used for generating recognition transactions.
    3. Optional: In the Deferral Account column (and Deferral Sub., if subaccounts are used in your system), review the account (and the subaccount, if applicable) taken from the deferral code settings, and edit it (if needed).
    4. In the Account (and Subaccount) boxes, select the sales or expense account (depending on the selected document type), and corresponding subaccount (if applicable) to which recognized amounts should be posted.
    5. In the Total Amount column, type the amount to be deferred.
      Note:
      The sum of total amounts of all listed components must be equal to amount of the selected line (Line Amount).
    6. On the table toolbar, click Generate Transactions, so that the system generates recognition transactions for the selected row, and displays them in the Transactions table.

    Perform step 3 for all components that requires deferral.

  5. In the Transactions table, edit the transaction details (for example, amounts or dates), if necessary.
  6. Click Save on the form toolbar.
  7. Click Release on the form toolbar.
Note:
No GL transactions are generated when you release a deferral schedule.

If you need to release multiple custom schedules at the same time, use the Release Schedules (DR503000) form.

For custom recognition transactions, you run the recognition process in the same way as you do for automatically generated transactions on the Run Recognition (DR501000) form.