Correction of a Bill for a Subcontract: Related Report and Inquiry Forms

The following sections describe the reports, inquiries, and forms you may review to gather information about billed amounts and quantities in subcontracts, vendor balances, and debit adjustments processed for subcontracts.

Finding the Bills and Debit Adjustments Related to a Subcontract

If you need to find an accounts payable document linked to a particular subcontract, you open the subcontract on the Subcontracts (SC301000) form and review the Billing tab. The table on this tab lists all the accounts payable documents that have been released for the subcontract, and the table footer shows the summary information for all listed documents. To review the details of a particular document, you click its reference number in the Reference Nbr. column; the system opens the accounts payable bill or debit adjustment for review on the Bills and Adjustments (AP301000) form.

Reviewing the Unbilled Quantities of a Subcontract

To check whether a subcontract has quantities of items and amounts that have not yet been billed, you review the Unbilled Quantity and Unbilled Amount boxes on the Details tab (for each individual line) of the Subcontracts (SC301000) form, or the total unbilled amount and unbilled quantity on the Financial tab of the form.

Reviewing the Subcontractor's Outstanding Balance

You use the Vendor Details (AP402000) form to review the outstanding balance of a particular subcontractor. The debit adjustments you create in the system decrease the outstanding balance of the subcontractor.

Reviewing the Subcontractor's Balance and Documents

You run the AP Balance by Vendor (AP632500) report to review the balance and documents of a particular subcontractor for a particular period.