Cash Management: To Create an Entry Type

In this activity, you will learn how to define an entry type, which categorizes cash operations in the system.

Story

Suppose that as an administrator, you need to define entry types for cash operations of the SweetLife company. For now, an entry type for recording bank service charges is needed.

Process Overview

In this activity, you will create an entry type on the Entry Types (CA203000) form.

System Preparation

Before you start creating the entry type, make sure that the following tasks have been performed in the system:

  1. The company has been created, as has its actual ledger, as described in Company Without Branches: Implementation Checklist and General Ledger: To Create an Actual Ledger.
  2. The cash management preference settings have been defined, as described in Cash Management: To Specify Cash Management Preferences.

Step: Defining an Entry Type

To define an entry type, perform the following instructions:

  1. Sign in to the company you have prepared with the admin username.
  2. Open the Entry Types (CA203000) form, and click Add Row.
  3. In the Entry Type ID column, type BANKFEE.
  4. In the Disb./Receipt column, select Disbursement.
  5. In the Entry Type Description column, type Bank Fees.
  6. In the Module column, make sure that CA (the default setting) is selected.
  7. In the Default Offset Account column, select 61100 - Bank Service Charges.
  8. On the form toolbar, click Save to save the entry type.

When you create cash accounts, you can assign this entry type to the necessary cash accounts. For details, see Cash Management: To Create Cash Accounts.