Import Duty Charges

You can open this form if the option to Use Duty is selected on the PO Module Control form.

When you select a purchase order line (for an inventory item) to include in a shipment, Greentree Desktop checks the duty code that is assigned to the item, and calculates the duty for the line.

If Greentree Desktop does not find a duty code assigned to the item on the Inventory Item Maintenance form, it uses the duty code assigned to the analysis code associated with the item. The duty is always calculated in local currency, applying the duty currency rate displayed on the Shipment header.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Order No

This field displays the original order number and line reference, as duty is calculated at a line level.

Line No

Use this feature to move to a line in the duty charges table by entering the line number to position to, and click Go, or click Next to move to the next line.

Supplier Detail

This section populates with details of the default duty supplier. You can change the supplier.

Analysis Code Detail

This section populates with details of the default duty code. You can select a different non-stock code from a list of pre-defined AP non-stock codes defined as a purchase order additional charge.

Tax Detail

The Tax Type and Tax Code defaults to the tax type and tax code of the selected supplier. The tax rate uses the tax code that is selected.

Note: Duty is always calculated exclusive of tax, so a rate other than zero has no effect on the calculation.

Inventory Detail

This section populates with the inventory item code for the duty charge line that displays.

Duty Detail

This section displays the duty code (derived from item) and the duty group (derived from supplier) of the duty line. It is the duty code or duty group combination used to calculate duty for the line.

The Duty Calculation displays the calculation parameters of the duty code/duty group combination, and the Calculation Method displays the method that was applied to calculate the charge.

These are defaults only, and can be edited to change the way the duty is calculated for the line. Greentree Desktop recalculates the duty and update the line If any of these parameters are changed.

Note: If you have changed parameters, and want to recalculate the line using the original defaults, use the Re-calculate from Defaults options to recalculate either a selected line, or all lines.

Re-calculate Duty Options

If the option From defaults is selected, duty is recalculated for all lines when you click the All duty lines button, or the selected line when you click the This duty line button using the default rates and/or values specified for the inventory item(s).

If the Change duty rate option is selected, you can change the default duty rate or percentage for all lines.

Note: The percent change refers to an increase or decrease to the existing duty rate. For a decrease, enter a negative value. For example, if you enter -5.00, the existing duty rate decreases by 5% for all lines.

Click the Recalculate Duty button to run the change and update the duty value for all lines. This may take some time if the shipment contains a large number of lines.

Hide zero duty lines

Select this option if you want lines with a calculated duty of zero to be hidden from view in the table.

Duty Amount

This field displays the duty value of the selected line.

Additional Notes

When a duty line is calculated, Greentree Desktop adds an applied additional charge line to the Additional Charges form. This is read-only. This is an aggregated value, using the sum of all duty values assigned to the same non-stock code. Although the line can be viewed as an additional charge, the value is shown separately in the Line Items form. Duty charges are represented by the Duty (LC) value, and all other additional charges are represented by the Add'l Charges (LC) value.
If a particular shipment is not subject to duty, but duty charges have been set up and are calculated by Greentree Desktop, you can deselect the Import Duty Applies option on the Shipment tab, and Greentree Desktop removes any calculated duty lines.
The duty supplier, non-stock code, duty code, duty group, or calculation method can be changed until the order is received, or the additional charge line is invoiced the AP Invoice Entry form.