Additional Charges

Use this form to assign additional charges to the shipment, such as freight, or insurance costs. Additional charges are applied using AP non-stock codes.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Line No

Move to a line in the additional charges table by entering the line number to position to, and then click Go.

Status

This field displays the status of the additional charge line. It defaults to Unapplied for each new line, and update to Applied when the line is applied.

Supplier Detail

The Supplier defaults to the Additional Charges Supplier specified on the PO Module Control form, but you can select a different one. It represents the supplier who will invoice you for the additional charge. The remaining supplier details uses the supplier that is selected here.

Analysis Code Detail

The NS Code defaults to the Additional Charges Code specified on the PO Module Control form, but you can select a different one. This is the AP non-stock code that represents the additional charge relating to the line you are adding.

You can only select a non-stock code that is categorised as a purchase order additional charge. The description uses the code that is selected here.

Tax Detail

The Tax Type and Tax Code defaults to the tax type and tax code of the selected supplier, but you can select different parameters. The tax rate uses the tax code that is selected. These values represent the parameters used to calculate tax of the additional charge line.

Data

Value (FC)

This field displays the total value of the additional charge line, represented in the currency of the foreign supplier.

Value (LC)

This field displays the total value of the additional charge line, represented in the base currency of the local company.

Narration

Enter an unlimited line narration if required, for reference purposes only. If the additional charge line relates to import duty, this displays:

Read Only - calculated duty charges which can only be maintained using the Duty Charges form

Total duty charges display separately in the Duty (LC) total on the Line Item tab, and are not included in the Add'l Charges (LC) total.

Applied

If you select this option, the additional charge line is apportioned across lines in the shipment according to the rules defined on the AP Non-Stock Code Maintenance form. It always display in read-only format, and is controlled by the Apply Selected Charges and Unapply Selected Charges options.

Select

This is used to select lines to apply or unapply additional charges , using the Apply Selected Charges and Unapply Selected Charges options.

To next line

Click this button to move to the next additional charge line, to edit an existing line, or to enter a new line.

Apply selected charges

Click this button to apply additional charge lines that have not yet been applied the Apply option is not selected), if the Select option is selected for the line. Greentree Desktop will apportion the additional charge value (Value LC) across all lines in the shipment to which the charges apply, using the apportionment method of the non-stock code.

Where multiple additional charge lines have been added to the shipment and selected for application, different apportionment methods may apply, so Greentree Desktop performs each calculation as required, before updating the total Add'l Charges (LC) value, displayed in the Line Item form.

Note: If the apportionment method is weight or volume, this is enabled to inventory lines within a shipment.

If there are any items in the shipment that do not have a weight or volume assigned on the Inventory Item Maintenance form, they are not included in the calculation.

Charges using an apportionment method of value apply to all line types in the shipment.

When a receipt transaction is generated for shipment lines, the apportion recovery account assigned to the non-stock code is credited with the value of the additional charges. You can track individual additional charge values in the general ledger.

The last cost of each inventory item in the shipment is also updated when its received. This includes the effect of additional charges that have been added the item's cost.

Unapply Selected Charges

Click this button to unapply additional charges that have previously been applied. Greentree Desktop unapplies any charge lines that have the Select option selected. You can't do this once shipment lines have been received.

Additional Notes

Press Shift-F2 to remove an additional charge line from the table (it must be unapplied first).
When import duty is applied to the shipment using the Import Duty Charges tab, Greentree Desktop creates an additional charge line and updates the additional charge table with the details. The line is applied, and cannot be edited. You must edit a duty charge on the Import Duty Charges form. The value of duty is shown separately in the Line Items form totals section, under Duty (LC) - it is not included in the Add'l Charges (LC) value. A default narration populates the additional charge line narration, indicating that the line comes from the Import Duty Charges form.

The additional charge value can be edited at a line level in the Line Items table, but Greentree Desktop ensures totals are validated. You can edit individual values for each charge line, but the total charge value must not be altered. Use the Additional Charges form to make full edits.
An additional charge line can be changed until the order is received, or the additional charge line is invoiced on the AP Invoice Entry form.