AP Non Stock Codes

Use AP Non-Stock Codes to assign additional charges for shipments. Select the PO additional charge option for the non-stock code when it is set up.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

PO additional charge

This option must be selected if you want the non-stock code to be available on the Shipment Entry form, so you can allocate additional charges against it.

Purchase orders

Click this button to open the PO Enquiry form, pre-populated with selection criteria of the non-stock code you are maintaining.

Apportionment Details

The controls entered determine how an additional charge associated with this non-stock code is spread across the shipment. Valid Apportion methods are value, volume, and weight. If you choose volume or weight, the data must be specified for each inventory item so Greentree Desktop can determine the total volume or weight associated with the shipment.

Note: If there is an item in a shipment which does not have an individual weight or volume assigned, and the additional charges are being apportioned on that basis, no additional cost is added to the item.

When a shipment is received into inventory, additional charges become a part of the updated inventory (last and average) cost.

The Apportion Recovery Account is the account that is credited with the value of the additional charges when shipment lines are received. You can track individual additional charge values in the general ledger.

If you select the option to Post additional charge variance to expense account, then any additional charge variance is posted to the same expense account as defined for the non-stock code. If you do not select this option, enter a Variance account to which the value of the additional charge variance is posted when the shipment is received.

Note: If you are using duty function, you must set up at least one non-stock code to represent duty. This is assigned on the Shipment Entry form when details are entered on the Import Duty Charges form.