Factory Order Receipt Entry

Use this form to receive and complete factory orders. You can access this form from the Manufacturing Data Entry menu, or from the Multiple Factory Order Entry form. You can receive all or part of an order, and you can issue component quantities when a receipt is processed.

If you must adjust the order before completing the receipt transaction by clicking the Adjust selected order button to access the Factory Order Adjustment form.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

Reference

Enter or select a reference number, up to 20 alphanumeric characters.

Date

Enter the receipt date. The default value is the system date.

Transaction posting date

Enter the posting date used when the receipt transaction updates to the general ledger. The default value is the system date.

Parent code/Multiple order reference

If you are receiving by Parent code, enter or select the manufactured item you are receiving. Greentree Desktop displays the details of all factory orders for the manufactured item that do not have a status of Entered & Not Committed or Closed. One line displays for each order.

When you select one of the factory orders in the table, the line detail of the order displays in the Material issues table at the base of the form.

If you are receiving by Multiple orders, enter or select the multiple order reference instead of a specific parent code. You can receive orders for multiple items/orders at the same time.

Select order by

Select:

Parent code to select orders to receive based on a specific manufactured item.
Multiple orders to receive orders for multiple items, based on orders that were created under a unique reference using the Multiple Order Entry form.
All to see a list of all orders with a status that enables them to be received.

Put away

This button is enabled if the Warehouse Bin Management function is in use and a bin receiving area is set up for the line's stocking location. It is only enabled after the factory order is saved. Use it to open the Bin Replenishment & Put Away form.

Parent serial/lot

This button is enabled if the parent item is serial/lot controlled. Click the button to view or edit serial/lot details of the item being received.

If the Manufacturing Module Control option Assign serial/lot numbers on commit is selected, serial/lot details will already have been assigned to the parent on the FO Entry form when the materials were committed. If you don't select this option, enter the details before the order can be received. You can edit the details before receiving the order.

Note: If there is only one serial/lot number of the parent, or if the receipt quantity is for the full amount of the order, Greentree Desktop assumes existing serial/lot assignments apply and the serial/lot entry form does not open when you save the receipt. Otherwise, the serial/lot entry form opens when you save the receipt to make sure you have reviewed or edited the details.

Since the serial/lot entry form does not display if the parent has a single serial/lot number assigned or the full quantity is being received, you must ensure that the serial/lot detail previously assigned is correct. Click the Parent serial/lot button to edit details before saving the receipt.

The same logic applies if an order is initially part-received and then a subsequent receipt is saved which fully receives any outstanding quantity. The balance of assigned serial/lot details is assumed to be correct. You can edit details by clicking the Parent serial/lot button.

Parent bins

If the Warehouse Bin Management module is in use, click this button to view bins for receipt of the parent item.

Material serial/lot

This button is enabled if the selected component is serial/lot controlled, and the option to Backflush materials was selected when the order was entered. Click the button to view or edit serial/lot details before saving the receipt.

If the option to Auto issue on commit was selected when entering an order, you can't edit serial/lot details for component lines as the inventory has already been committed.

Note: If there is only one serial/lot number of the component, or if the receipt quantity is for the full amount of the order, Greentree Desktop assumes existing serial/lot assignments apply and the serial/lot entry form will not display when you save the receipt. Otherwise, the serial/lot entry form displays when you save the receipt to make sure you have reviewed or edited the details.

If the suspense option is used when assigning serial/lot details to component items, the details displayed in the Serial/Lot Suspense Allocation form will reflect the original and adjusted transactions.

Since the serial/lot entry form does not display if component lines have single serial/lot numbers assigned or the full quantity is being issued, you must be sure that the serial/lot details previously assigned are in fact correct. If applicable, you can click the Material serial/lot button to edit details before saving (for backflush orders only).

The same logic applies if an order is initially part-received. Greentree Desktop prompts you to review serial/lot detail. A subsequent receipt is saved, which fully receives any outstanding quantity. Greentree Desktop assumes that the balance of assigned serial/lot details is correct. You can edit the details by clicking the Material serial/lot button.

Material bins

If the Warehouse Bin Management module is in use, click this button to view bins associated with issue of material items.

Adjust selected order

If you must make an adjustment to the order before completing the receipt transaction reduce the quantity required of a factory order, or cancel it completely), click this button to open the Factory Order Adjustment form.

Select all remaining materials

Use this to default all component Qty remaining values to the Qty used column.

Factory Orders table

This table displays a list of all factory orders for the selected parent item, that have a status <> Entered & Not Committed, or Closed.

Material issues table

This table displays a list of all the components required for the factory order selected in the Factory orders table.

To save a receipt transaction, press F2 or click the Save icon. When the transaction is saved, these quantities update and associated general ledger transactions occur:

The In-production quantity for the parent item reduces by the quantity receipted. If the order is over-receipted and the Module Control option Allow over receipts is selected, the in-production quantity is reduced by the quantity outstanding.
The On-hand quantity for the parent item increases by the quantity receipted. The receipt transaction processes using the Receipt factory orders transaction type assigned on the Module Control form
Note: If the parent item is being received into a bin-managed warehouse, it is received into bins using the WBM receiving logic.

If the Inventory Issue option of the factory order is Backflush materials, each component's Qty used quantity is issued, and the quantity Committed to factory orders for component items reduces by the same amount. The issue transaction processes using the Issue materials transaction type assigned on the Module Control form

Note: If the components are in a bin-managed warehouse, they are issued from bins using the WBM picking logic.

If any of the components have been over-issued the component and the Inventory Issue option of the factory order is Auto issue on commit, additional component issue transactions occur. The issue transaction processes using the Issue materials transaction type assigned on the Module Control form.

If an order is Completed, and there is a remaining quantity, a transaction processes based on the Material option selected on the Module Control form.

Note: If there is a variance between the actual cost of component lines and the parent item's standard cost, the Cost of Manufacturing Variance Account specified on the General Ledger Module Control form updates with the value of the variance.

If there are sales orders linked to the factory order, an automatic backorder release process occurs.

If the inventory label printing feature is enabled, you can hotprint labels from this form.