Defaults Tab

This tab contains general default information, and general ledger accounts that are for inventory transactions.

Options Reference

Each option and field on the form is described below. Mandatory options and fields are highlighted in red.

WET tax applies

Select this option if the item is subject to Australian WET tax when it is sold. If you select this option, an additional field displays from which you can select the tax class. This is a valid class set up on the Tax Class Maintenance form.

Tax code

Select a tax code to default to inventory transactions for this item.

Note: The customer or supplier tax code changes this for SO/AR and PO/AP transactions if assigned. If Australian WET and/or U.S. sales tax applies, you can only select purchase usage tax codes.

Tax class and description

If the company is subject to Australian WET tax or U.S. sales tax, you must assign a tax class to the item. This categorises the item for calculating and reporting tax.

Re-order calc method

If the Advanced Inventory Reordering module is in use, choose the calculation method to use for the item when reorder quantities are calculated. This is taken from the Analysis Code Maintenance form if a method is defined at an analysis code level, or from the reorder defaults set on the Module Control form.

Import Duty Code

This is enabled if you are using the Import Costing module. Enter the duty code of the item. Duty codes calculate the duty value for imported shipments.

Display active locations only

Select this option to only display active locations in the table.

Transfer inventory to new primary location

If locations are in use, you can nominate the location if the item is stored.

Select this option to transfer available inventory from the previous primary location to the new primary location when the item is saved. The transfer occurs for valid stocking locations, or to locations held within the same warehouse.

Transfer BO's to new primary location

When you change the primary location for an item, select this option to transfer all current backorders for the item to the new primary location. You can select this option can be selected with the Transfer inventory to new primary location option.

Stocking locations table

This table displays the valid inventory locations for this inventory item:

If the option to validate locations is selected on the Inventory Module Control form, only locations added to this table is visible and available for selection during transaction entry.
Add a location to this table to nominate a primary location. To do this, select the Is primary location box next to the location. You can nominate one primary location within each warehouse.

You can specify whether the location is Active or In-Active. Use the option if inventory is regularly transferred within a warehouse. You can disable a location at the item level, without making it inactive at a location level. If the Inventory Module Control Validate locations option is selected, you cannot select locations that are not active in this table for an inventory transaction line.

If the option is not selected, you can select the location but you can't save the transaction. The feature also applies to the selection of inventory items for stocktake preparation. If a location is made inactive, any supplier detail and reorder detail for the item is updated to inactive for the item/location combination.

Note: You can change the active status, enabling prior period transactions to be edited without restriction.

GL integration - Sales

Select the default general ledger sales account for this inventory item. This account is credited with the sale value for a sale transaction for this item, calculated as selling price x quantity.

If you leave this field empty, Greentree Desktop uses the general ledger sales account assigned to the item's analysis code. If the analysis code does not have a sales account assigned, sales values are posted to the general ledger suspense account, set on the General Ledger Module Control form.

GL integration - Cost of sales

Select the default general ledger cost of goods sold account for this inventory item. This account is debited with the inventory value for a sale transaction for this item, calculated as item cost x quantity.

If you leave this field empty, Greentree Desktop uses the general ledger cost of goods sold account assigned to the item's analysis code. If the analysis code does not have a cost of goods sold account assigned, the cost of goods sold value is posted to the general ledger suspense account, set on the General Ledger Module Control form.

GL integration - Inventory

Select the default general ledger inventory account for this inventory item. This account is credited with the inventory value associated with a sale transaction for this item (item cost x quantity). If the field is left blank, Greentree Desktop uses the general ledger inventory account assigned to the item's analysis code.

If the analysis code does not have an inventory account assigned, Greentree Desktop uses the inventory account that is specified on the Distribution Modules sub tab on the Integration tab on the General Ledger Module Control form. If no inventory account is set on the Integration tab, Greentree Desktop uses the general ledger suspense account.

GL integration - In-transit

Select the default general ledger in-transit account for this inventory item. If the Auto Receipt option is not selected when entering an inventory transfer transaction, this is the account that is credited with the inventory value when a transfer is processed. The value remains in this account until the transfer is processed.

If this field is left blank, Greentree Desktop uses the general ledger in-transit account assigned to the item's analysis code. If the analysis code does not have an in-transit account assigned, the inventory value is posted to the general ledger suspense account, set on the General Ledger Module Control form.

Web link addresses

These fields are enabled if the Webstore module is in use.