Header Detail

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You must enter this information in the transaction header:

Batch

This is the transaction batch number. If you are using batches, this is the number entered by the user before accessing the transaction entry form. If you are not using batches, Greentree Desktop creates a batch number, which displays here.

Transaction type/description

Select the transaction type, either by code or description. You can select any one of the transaction types that are set up on the Transaction Type Maintenance form. If a default type is assigned on the User Preferences form, it defaults when the form opens. The information you enter at the transaction line level depends on the type you select from this list.

Last reference

This is a read-only field that displays the reference number for the last transaction entered in the batch.

Branch

This is the branch of the transaction, taken from the User Preferences form if a branch is assigned there for the user. Otherwise, the hierarchy is applied to determine the default branch. You can change it from the default.

Reference

Enter a unique reference number, up to 16 alphanumeric characters. If the Inventory Module Control option to automatically generate references is selected for transactions, you can leave this field empty. Greentree Desktop allocates a reference when the transaction is saved, using the parameters defined on the Inventory Module Control form.

Description

Enter a description, up to 30 alphanumeric characters to identify this transaction by. The default value is the reference number, preceded by the text Reference No:

Date

Enter the date for the transaction. The default value is the date of entry. If you are using batches, this date defaults to the date entered in the batch header.

Detail

Enter up to 30 alphanumeric characters of additional detail about this transaction. If the inventory module is integrated to the general ledger, this detail is updated through to any general ledger journal for the transaction.

If the IN Transaction is related to a factory order (material issue, return, or write off), this field updates with the factory order reference. If the transaction is generated using the stocktake process, the stocktake name updates to this field.

Currency

This is a read-only field displaying the company base currency.

Rate

This is a read-only field displaying the currency rate that applies to the transaction.

Narration

Enter a narration, up to 2000 alphanumeric characters to describe this transaction.

Transfer Details

These details are enabled if the transaction type selected is a transfer.

Auto receipt

This option is selected, if the transaction type selected has transfer options selected on the Transaction Type Maintenance form. In this situation, Greentree Desktop generates a transfer receipt transaction when a location transfer transaction is entered.

For example, if inventory is being moved from Location A into Location B, Greentree Desktop creates two transactions, one to reflect the decrease in inventory of the item in Location A, and one to reflect the increase in inventory of the item in Location B.

If this option is not selected, the transaction type selected does not have transfer options selected on the Transaction Type Maintenance form, you must enter a transfer receipt transaction to reflect receipt of the inventory into Location B. In this case, the balancing transaction of the transfer out transaction is posted to the in-transit general ledger account of the item.

If the eXchange module is in use and an eXchange transfer transaction type is selected in the header, this option is selected. The Branch To field is enabled on the transaction line detail.

This field is read only.

Expected date

Enter the date the physical transfer is expected to take place.

Waybill/airbill

Enter up to 20 alphanumeric characters for details of the transfer waybill or air bill.

Carrier

Enter up to 30 alphanumeric characters for the details of the carrier.

Print transfer

Click this button to open the Location Transfer Report form, so that you can print details of the transfer.

Note: If the transfer report has already been printed, a warning message to confirm whether or not to reprint it.

Posting date

Enter the posting date. This is the date that for the transaction in the general ledger. It defaults to the document date.

Period end

This is a read-only field that displays the period-end date, based on the posting date.

Save document header

Click this button to save the header information and enter transaction line detail.

Quantity

This is the total quantity of the transaction lines.

Net

This is the total net value of the transaction lines.

Tax

This is the total tax value of the transaction lines.

Total

This is the total value (tax inclusive) of the transaction lines.

• Inventory Item Maintenance - Defaults
• Currency Exchange Rate Maintenance
• Transaction Type Maintenance
• User Preferences
• Location Transfer Report

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